HR & Office Administrator

The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment where priorities can shift quickly. They enjoy wearing multiple hats, solving problems, and helping create an efficient and positive workplace experience for employees and visitors alike.

About the role

Assist the HR Manager with day-to-day HR operations and administrative activities.
Coordinate recruitment activities, including posting job openings, scheduling interviews, communicating with candidates, and maintaining recruitment trackers.
Support onboarding by preparing documentation, coordinating induction schedules, collecting required documents, and ensuring a smooth joining experience.
Maintain accurate employee records, personnel files, and HR databases.
Aid in preparing HR letters, including offer letters, appointment letters, confirmation letters, promotion letters, experience letters, and relieving letters.
Care for employee documentation, background verification, and compliance requirements.

Responsibilities

• Manage day-to-day office operations to ensure a productive, organized, and professional work environment.
• Cook up office supplies, equipment, and workplace resources.
• Serve as the primary point of contact as front desk executive for office vendors, including building management, maintenance providers, printers, cleaning services, and other operational partners.
• Aid in processing invoices, tracking office-related expenses, and coordinating payment requests with the finance team.
• Support facility-related needs, including office maintenance requests, workspace setup, and coordination of repairs or service appointments.
• Aid in employee onboarding logistics, including workstation preparation, office access, parking, supplies, and general office readiness.
• Maintain office records, vendor contracts, and operational documentation in an organized and confidential manner.
• Coordinate shipping, receiving, mail distribution, and package management.
• Support company meetings, training sessions, events, and office activities as needed.

Qualifications

• Must-Have: High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• Experience: 2+ years of experience in office administration, office operations, administrative support, or a related role.
• Skills: Strong organizational skills with the ability to manage multiple priorities in a fast-paced and rapidly changing environment. Excellent verbal and written communication skills with a professional and customer-service-oriented approach. Experience coordinating vendors, managing office supplies, facilities support, or invoice processing preferred. Strong attention to detail and ability to maintain accurate records and documentation. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) and general office technology. Ability to work independently, take initiative, and solve problems with minimal supervision. Demonstrated ability to adapt quickly, prioritize competing demands, and remain flexible as business needs change. Strong interpersonal skills with the ability to build positive relationships across all levels of the organization. Experience supporting a growing company, startup, healthcare organization, or professional office environment is a plus. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Benefits

Innovative & Diverse Healthcare Startup Culture
Join a forward-thinking digital health company where your hands-on clinical skills and patient-centered approach make a meaningful impact. We foster an inclusive, dynamic environment where every LPN’s voice is valued in transforming virtual care and enhancing patient experiences.
Collaborative, Team-Based Care Environment
Work closely with RNs, physicians, specialists, allied health professionals, and cross-functional teams including sales, product, and support. Your role will be essential in supporting coordinated, patient-centered care and delivering exceptional service across the care continuum.
Cutting-Edge Telehealth Technology
Be part of the evolution of telehealth and virtual care delivery. Gain access to proprietary, HIPAA-compliant software and advanced AI-driven tools like Clinicus that support remote patient monitoring, documentation, care coordination, and improved patient outcomes.
Global Network & Professional Growth
Expand your professional network while learning and growing alongside healthcare and technology professionals worldwide. Be part of an organization that embraces innovation and empowers LPNs to grow within the evolving landscape of virtual care.
Commitment To Diversity, Inclusion & Belonging
We are committed to building a safe, inclusive workplace where every team member feels respected and empowered. Our leadership prioritizes creating an environment where you can bring your authentic self to work.

Pay

Competitive Salary

Schedule

Full-time