HR Administrator - Part-Time

About the Role

As an HR Administrator, your primary role is to ensure the smooth functioning of human resources and safety-related processes within the organization. This multifaceted position involves maintaining confidentiality, handling recruitment tasks, facilitating onboarding, managing employee records, and overseeing safety protocols. The HR & Safety Administrator acts as a point of contact for employees, guests, and contractors, addressing inquiries professionally and contributing to the overall efficiency of HR, safety, and administrative functions.

Responsibilities

• Confidentiality and Record Keeping: Safeguard all information of a personal and proprietary nature, ensuring confidentiality and security. Keep employee records organized and stored securely.
• Recruitment and Onboarding: Assist with recruiting, including interviews, tests, and selection processes. Conduct employee onboarding to foster a positive company culture.
• Employee Relations and Service: Perform HR functions by addressing employee requests and questions. Maintain employee attendance records, issuing warnings when necessary.
• Payroll and Documentation: Perform payroll tasks, including entering new hires, benefits administration, and verifying time and attendance. Assist with the preparation of employee separation notices and documentation, conducting exit interviews.
• Safety Compliance and Reporting: File workers' compensation claims and ensure the completion of safety incident reports. Maintain OSHA logs.
• Training and Coordination: Assist supervisors in ensuring weekly training is completed. Coordinate with HR Manager and Corporate Safety & Training Manager on safety-related issues.
• Administrative Support: Answer phone calls and assist guests and contractors professionally. Handle miscellaneous clerical functions, special projects, and assist with various research tasks.
• Supply Management and Logistics: Ensure all paperwork related to accounting is sent to Lima. Keep the office supply closet organized and stocked.
• Mail and Shipping Coordination: Receive and distribute FedEx and USPS mail. Contact FedEx Ground when shipments are necessary and create labels as needed.
• Office Maintenance: Perform clean-up tasks in the office to maintain a tidy and organized workspace.
• Collaboration and Special Projects: Assist the Plant Manager, HR Director, and Corporate Safety & Training Manager with various research projects and special assignments.
• Safety Responsibilities:
  • Follow Lock Out Tag Out procedures
  • Adhere to all Food Safety regulations (HACCP, GMP’s, AIB, etc.)
  • Wear hearing protection in all areas of the plant
  • Wear non-slip shoes
  • Follow all common employee safety practices
• Undertake any other duties assigned to contribute to the smooth operation of HR, safety, and administrative functions.

Requirements

• Associate's degree (A.A.) or equivalent from a two-year college or technical school; or two to four years of related experience and/or training; or equivalent combination of education and experience.
• Well-organized with strong interpersonal skills
• Detail-oriented
• Ability to multi-task and work independently
• Ability to interact with staff at all levels in a fast-paced environment
• Some experience with HR & Payroll administration
• Strong typing and computer application skills
• Ability to assist and support others
• Able to operate telephone, PC, copier, and other basic office machines

Skills

• Language Skills:
  • Ability to read and comprehend simple instructions, short correspondence, and memos
  • Ability to write simple correspondence
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees
• Mathematical Skills:
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Reasoning Ability:
  • Ability to apply common-sense understanding to carry out detailed but uninvolved written or oral instructions
  • Ability to deal with problems involving a few concrete variables in standardized situations