HR Administrator

About the role

We are currently looking for a qualified HR Administrator to join our team and provide operational and administrative support across the HR department. This role reports to the Director of HR and is a key support partner to the Sr. Recruiter, with a focus on document management, employee inquiries, HRIS support, and employee wellness administration. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information, with an interest in growing their HR career in a fast-paced, people-first environment.

Responsibilities

• Serves as a first point of contact for employee inquiries, providing prompt, accurate responses and routing more complex questions to the Director of HR or appropriate team member.
• Supports document management processes, including proper filing, scanning, and organizing of HR and personnel files to maintain audit readiness.
• Assists with data entry, record maintenance, and report generation in Paylocity (HRIS).
• Supports administration of employee wellness initiatives, including managing Calm app enrollments, employee communications, and usage reporting.
• Supports benefits administration by responding to routine employee questions and directing employees to the appropriate resources or team member.
• Processes login and password resets for employee platforms (e.g., Paylocity, BAI, Calm app, benefits portal).
• Performs routine data audits to identify missing fields, duplicate records, and inconsistencies, and flags findings for correction.
• Supports open enrollment logistics, including communications, tracking, and follow-up with employees who have not completed enrollment.
• Sends timecard and payroll deadline reminders and tracks completion ahead of each payroll cycle.
• Prepares employment verifications and routine letters using approved templates.
• Maintains HR trackers, checklists, and calendars so status is always current and visible.
• Performs other administrative duties to support the HR department as assigned.

Interview & Recruiting Coordination

• Schedules interviews across hiring managers, candidates, and interview panels, including sending calendar invites, confirmations, and setting up video links.
• Manages the interview calendar/tracker, allowing the Sr. Recruiter to focus on sourcing and candidate strategy.

Onboarding

• Creates the new hire page from the approved template and schedules the HR welcome and BAI training call ahead of each start date.

Compliance & Records Support

• Tracks completion of required policy acknowledgments, and mandatory notices, and reports outstanding items.
• Handles all employee and candidate information with strict confidentiality.

Requirements

• 1-3 years of experience in an HR or administrative support role preferred.
• High school diploma required; Associate's or Bachelor's degree in HR, Business, or a related field preferred.
• Sound judgment about what to handle and what to escalate, and comfort asking questions early rather than guessing.
• Strong organizational skills and high attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Paylocity or another HRIS strongly preferred.
• Comfortable managing multiple priorities in a fast-paced environment.

Benefits

• Medical, Dental, Vision Insurance
• 401k with 4% company match
• Time off: 10 Vacation days per year, 6 days of paid sick time, plus 6 paid holidays (1 floating holiday from the Approved HFD Holiday List)
• EPIC company culture