HR Administrator

Description Location Remote Are you EPIC? Can You Demonstrate, Understand And Apply HFD's Core Purpose And Values In All You Do? At HFD Our Core Purpose Is To Help The Underserved Live Healthier. In Order To Accomplish This Mission, We Must Ensure That Our Team Is Aligned With Our EPIC Values Excellence: Always exceeding expectations! Passionate: Executing with boldness! Innovative: Pioneering a better way! Collaborative: Together we win! The EPIC HR Administrator We Are Looking For We are currently looking for a qualified HR Administrator to join our team and provide operational and administrative support across the HR department. This role reports to the Director of HR and is a key support partner to the Sr. Recruiter, with a focus on document management, employee inquiries, HRIS support, and employee wellness administration. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information, with an interest in growing their HR career in a fast-paced, people-first environment. Responsibilities Serves as a first point of contact for employee inquiries, providing prompt, accurate responses and routing more complex questions to the Director of HR or appropriate team member. Supports document management processes, including proper filing, scanning, and organizing of HR and personnel files to maintain audit readiness. Assists with data entry, record maintenance, and report generation in Paylocity (HRIS). Supports administration of employee wellness initiatives, including managing Calm app enrollments, employee communications, and usage reporting. Supports benefits administration by responding to routine employee questions and directing employees to the appropriate resources or team member. Processes login and password resets for employee platforms (e.g., Paylocity, BAI, Calm app, benefits portal) Performs routine data audits to identify missing fields, duplicate records, and inconsistencies, and flags findings for correction. Supports open enrollment logistics, including communications, tracking, and follow-up with employees who have not completed enrollment. Sends timecard and payroll deadline reminders and tracks completion ahead of each payroll cycle. Prepares employment verifications and routine letters using approved templates. Maintains HR trackers, checklists, and calendars so status is always current and visible. Performs other administrative duties to support the HR department as assigned. Interview & Recruiting Coordination Schedules interviews across hiring managers, candidates, and interview panels, including sending calendar invites, confirmations, and setting up video links. Manages the interview calendar/tracker, allowing the Sr. Recruiter to focus on sourcing and candidate strategy. Onboarding Creates the new hire page from the approved template and schedules the HR welcome and BAI training call ahead of each start date. Compliance & Records Support Tracks completion of required policy acknowledgments, and mandatory notices, and reports outstanding items. Handles all employee and candidate information with strict confidentiality. Requirements 1-3 years of experience in an HR or administrative support role preferred. High school diploma required; Associate's or Bachelor's degree in HR, Business, or a related field preferred. Sound judgment about what to handle and what to escalate, and comfort asking questions early rather than guessing. Strong organizational skills and high attention to detail. Ability to handle confidential and sensitive information with discretion. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with Paylocity or another HRIS strongly preferred. Comfortable managing multiple priorities in a fast-paced environment. Benefits Medical, Dental, Vision Insurance 401k with 4% company match Time off: 10 Vacation days per year, 6 days of paid sick time, plus 6 paid holidays (1 floating holiday from the Approved HFD Holiday List) EPIC company culture