HR Administrative Assistant I, Operations

CP4 Paygrade – $32,367 annual salary range (based on experience) for a 244-day work year.

Qualifications

• High School Diploma or GED equivalent
• Experience with human resources programs or comparable experience in a public education environment preferred
• High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc.)
• Strong organizational, communication, and interpersonal skills
• Ability to prepare and receive detailed information and apply appropriate decision-making skills
• Demonstrate personal integrity and ability to maintain a high level of confidentiality
• Self-motivated, ability to handle multiple tasks, demonstrate leadership ability, and work collaboratively
• Ability to provide outstanding customer service and work with diverse groups
• Bilingual proficiency (English/Spanish) required

Responsibilities

• Process and record all Operations department personnel actions including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, stipends
• Responsible for the completion of the I-9 Form Part 2; track & maintain I-9 reverification process
• Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team
• Maintain, update & communicate department’s vacancies dashboard
• Work with Operations Human Resources Assistant Director
• Process, track and assist all employees with FMLA/TD Leaves for department
• Track and communicate monthly metrics
• Process worker’s compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process
• Request & communicate any badging needs (lost, faded, broken, door access, etc.) to district’s badging department & Operations staff
• Maintain accurate badging monthly records
• Assist employees in providing verification of employment letters
• Cross train and serve as a backup for other department administrative assistants
• Assist and participate in recruitment events and activities
• Answer and respond to incoming calls, take reliable messages, assist employees with any HR related inquiries, route to appropriate staff
• File, store, and scan HR related documents and verifies scanned documents are clear and legible
• Prepare and run reports as needed
• Collaborate regularly with the assistant director of Human Resources
• Maintain confidentiality of information
• Regular and reliable attendance is an essential job function
• Perform other duties as assigned

Working Conditions

• Work with frequent interruptions
• Maintain emotional control under stress
• Repetitive hand motions; prolonged use of computer