Administrative Assistant - HR and Operations

Administrative Assistant, HR and Business Operations Build a cross-functional career in HR, operations, and compliance at a school where your work matters every day! The Opportunity We are looking for a smart, personable, highly organized, and dependable administrative professional to join our team. This is a hands-on, cross-functional role that works closely with Human Resources, business operations, facilities, and school leadership. This position is a great opportunity for someone who wants to build a broad foundation in HR, business administration, operations, or school leadership. You'll be trusted with work that requires attention to detail, sound judgment, discretion, and follow-through. You'll also be the first friendly face that families and visitors meet, setting the tone for everyone who walks through our doors! General schedule for this position is Monday through Friday, 10:00am - 6:00pm (hours may vary depending on operational need). Who We Are Circle C Child Development Center is a private, nationally accredited not-for-profit school in Southwest Austin. We have served Austin families for more than 30 years, caring for children from 8 weeks through age 5 in our full-time preschool and children in Pre-K through 5th grade through our CREW after-school and summer camp programs. We are a busy, collaborative organization where the work we do behind the scenes is critical to support the children, families, and teachers we serve. What You'll Do We are looking for someone who is curious, learns quickly, and can be trusted to take ownership of their work. Front Desk & Family Experience Manage daily front desk operations and serve as a warm, friendly, and professional first point of contact for families, visitors, and staffOperate a multi-line phone system, answer calls, take messages, and route information accurately and promptlyRespond to routine questions and know when to handle an issue independently versus when to escalate it to the appropriate personMaintain a clean, organized, professional, and client-ready front desk and common areasMonitor building access, screen visitors, and follow established security and safety protocols Human Resources, Business, and Operations Support Provide day-to-day administrative support to HR, leadership, and other department teams while exercising strict confidentiality, professionalism, and discretionAssist in maintaining organized filing systems, personnel records management, and document retention practicesAssist with handling compliance with state licensing standardsSupport recruitment activities, including applicant tracking, candidate screening, interview scheduling, candidate communications, reference checks, employment verifications, and pre-employment screeningsSupport onboarding activities and assist with coordination of new hire processesSupport offboarding processesMaintain staff training records and assist with departmental reporting, database maintenance, and document trackingParticipate in special projects and provide support across business functions as departmental priorities evolve, while maintaining strict confidentiality and exercising sound judgment when handling sensitive informationCoordinate substitute teachers to address day-to-day staffing needsPitch in on facilities as needed, including light cleaning, stocking inventory, and preparing snacks What You Bring Bachelor’s Degree highly preferredAt least 1 year of professional administrative experiencePrevious HR or business administration experience a huge plusHighly proficient in Microsoft Office with working knowledge of ExcelComfort with technology and AI tools, and willingness to learn new systemsStrong written and verbal communication skills, with the ability to communicate tactfully with employees, families, candidates, vendors, and leadershipTakes accountability for mistakes, learns from them, and uses them as opportunities to improveProven discretion in handling confidential information and ability to demonstrate clear professional boundaries between administration and staffOrganized and detail-oriented with an ability to juggle multiple projects and responsibilities without dropping the detailsAbility to quickly problem solve and think critically, use sound judgment, and adapt when plans change or unexpected issues ariseA positive attitude and strong customer serviceTrustworthiness, honesty, and professionalismA team player who is flexible, resourceful, and willing to roll up their sleeves What We Offer Competitive pay: $50,000 - $58,000+ per year, commensurate with education and experienceGenerous time off: Paid holidays, including Spring Break and an extended Winter Break, plus individual PTOBenefits: Health insurance (we pay a portion of your premium), dental, vision, and a 401K with generous employer matchFamily support: Paid parental leave after three years of service, and potential staff discounts (dependent on budget and enrollment)Career growth: Professional development and a real path to growth within the organizationA supportive team: A collaborative workplace that values professionalism, initiative, ideas, and well-beingMeaningful work: The opportunity to support a school community and make a difference in the day-to-day experience of children, families, and staff To learn more about Circle C CDC and our mission: https://thechilddevelopmentcenter.org/