Administrative Assistant (Operations & HR)
About the Company
Scene’s 360° model of care revolutionizes medication adherence by integrating personalized video coaching, education, and motivational content to address the $500 billion medication non-adherence problem. Our innovative approach combines technology and healthcare expertise to bring together healthcare professionals, patients, and their families, fostering a collaborative environment for improved health outcomes. Our mobile application enables patients to connect with a dedicated care team of pharmacists, nurses, and health coaches through daily video check-ins, accessible anytime and anywhere. By making adherence engaging and addressing barriers related to social determinants of health, we empower patients to take control of their health and improve medication compliance. Scene Health is committed to delivering the highest standard of care through continuous innovation and a patient-centric approach, ensuring every individual receives personalized support tailored to their unique needs.
About the Role
The Operations and HR Administrative Assistant at Scene Health plays a vital role in supporting the company's operational, cultural, and organizational infrastructure. This position is responsible for providing essential administrative and logistical assistance across various HR functions, including recruitment, onboarding, payroll, and employee record management. The role ensures smooth day-to-day operations, maintains compliance with company policies and legal requirements, and facilitates effective communication within the organization. The successful candidate will be instrumental in managing data, coordinating activities, and resolving employee queries efficiently. This role offers an excellent opportunity to contribute to a dynamic healthcare technology company dedicated to improving medication adherence and patient outcomes. The position is based in Maryland and can be remote, hybrid, or on-site, depending on organizational needs, with the requirement that candidates reside within the state of Maryland.
Responsibilities
- Assist in the recruitment process, including posting job openings, screening candidates, and coordinating interviews
- Support onboarding activities to ensure a seamless new hire experience
- Maintain accurate employee records and manage HR documentation
- Coordinate payroll processing and benefits administration support
- Provide administrative support for employee relations, inquiries, and policy implementation
- Ensure compliance with company policies and legal requirements through regular audits and recordkeeping
- Assist in scheduling meetings, interviews, and training sessions
- Prepare reports and maintain data integrity for HR metrics and reporting
- Support routine audits and process improvements for HR workflows
- Handle general administrative tasks such as filing, data entry, and correspondence
- Perform additional duties as assigned to support company operations and HR functions
Qualifications
- Bachelor’s Degree in Business Administration, Human Resources, or related field, or equivalent relevant experience (minimum 4 years)
- Proficiency in Google Suite and Microsoft Office Suite
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize effectively
- High level of confidentiality and discretion
- Problem-solving skills and attention to detail
- Experience with payroll, benefits administration, and employee records management is preferred
- Knowledge of HR policies, compliance standards, and employment regulations
Benefits
- Competitive salary and comprehensive benefits package
- 401K retirement savings plan with company match
- Employee Assistance Program (EAP) for personal and professional support
- Opportunities for professional development and growth
- Inclusive and diverse work environment that values innovation and collaboration
Candidates must be eligible to work in the United States; however, we are not able to sponsor visas at this time.