Administrative Assistant I, Operations

Qualifications

• High school diploma or GED
• Proficient keyboarding, word processing, and file maintenance skills
• Three (3) years of secretarial experience/office management experience preferred
• Strong Microsoft Office skills
• Excellent verbal communication skills
• Effective organization and interpersonal skills
• Ability to work independently and/or in a team-oriented environment
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignments on short notice with some direction
• Ability to work on multiple tasks simultaneously
• Bilingual (English/Spanish) preferred

Terms Of Employment

• 244 days
• Salary/Paygrade $32,367 – CP4 Salary Range (based on experience) as set by the Board of Trustees for the school year.

Essential Functions

• Responsible for tracking, maintaining, and scheduling the district campuses Roll Offs orders
• Answer and respond to incoming calls, take reliable messages and route to appropriate staff
• Process custodian call-outs by completing the Call-Out Log
• Respond to incoming campuses inquiries regarding trash removal services
• Serve as backup supporting the front desk receptionist with duties such as greet, assist and/or direct visitors, customers and vendors in a courteous & professional manner, answer phone lines
• Print, sort, and distribute work orders, ensuring accurate tracking & timely completion
• Scan AFD’s, Hazmat training records, employee evaluations, and area inspection reports for accurate documentation and record-keeping
• Maintain calendar for district chair request services
• Oversee and communicate all aspects of the Operations District Vehicle Accident Reporting process
• Manage all incoming and outgoing mail
• Ensure accurate & timely distribution of mail to the appropriate recipients
• Monitor work orders assigned to Area Managers
• Follow up via email as needed to confirm completion and close completed work orders in the system

Mental Demands/Physical Demands/Environmental Factors:

• Work with frequent interruptions, maintain emotional control under stress
• Prolonged use of computer

Regular and reliable attendance is an essential function of the job.

Application Information

• Applications will be reviewed
• Not all applicants will be interviewed
• Hiring Managers may choose to email you regarding this application
• Please monitor your email regularly for any communication