Administrative Assistant - Operations

Job Duties

• Answer phones and draft/distribute correspondence.
• Draft and distribute service contracts and construction agreements along with accompanying paperwork.
• Track paperwork through the approval processes.
• Work with tenants, building maintenance staff, and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize, and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.

Requirements

• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Able to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• Bilingual, preferred but not required.

Qualifications

Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.

Skills

• Microsoft Office Suite

Benefits

Competitive salary/benefit package including matched 401(k) with excellent growth opportunities.

Pay

N/A

Schedule

N/A