Administrative & Operations Assistant

Daily Operations Coordination

• Track incoming shipments and warehouse receipts
• Cook with trucking companies, warehouses, freight forwarders, and brokers
• Maintain inward inventory and sample tracking records
• Follow up on deliveries and shipment status updates

Administrative & Customer Support

• Handle day-to-day email correspondence
• Prepare and send customer quotations, Sales Orders, Invoices
• Cook customer sample dispatches
• Maintain organized operational records and files
• Aid management with scheduling and operational follow-ups

Inventory & Sample Management

• Maintain sample inventory records
• Track outgoing sample shipments and customer dispatches
• Cook basic inventory updates and stock records

Preferred Background:

• Experience in administrative assistant roles, logistics or warehouse coordination, chemical or industrial distribution companies, freight forwarding or import/export businesses, customer service and operations support roles
• Quickbooks/Zoho experience is a plus but not required.

Candidate Profile:

• Extremely organized and reliable
• Strong with email communication and follow-ups
• Comfortable coordinating with multiple vendors and customers
• Detail-oriented and process-driven
• Able to work independently without constant supervision
• Looking for a stable and professional long-term role

Benefits:

• Health Insurance