HR Administrative Assistant

Key Responsibilities

• Facilitate a smooth and efficient onboarding process for new employees, including meticulous processing of all required paperwork.
• Administer background screenings and employment verifications with a high degree of accuracy and confidentiality.
• Manage the offboarding process with sensitivity and efficiency, ensuring all necessary steps are completed.
• Accurately coordinate and process employee personnel changes, including promotions, transfers, and other updates.
• Maintain meticulous documentation and ensure timely updates within our HR information systems (HRIS).
• Effectively communicate personnel changes to relevant managers and employees.
• Track and distribute employee wellness incentives, promoting a culture of health and well-being.
• Maintain accurate records of incentive distribution and program participation.
• Maintain organized and accurate electronic employee files, ensuring compliance with all applicable regulations and policies.
• Uphold strict confidentiality standards in the handling of sensitive employee data.
• Serve as a primary point of contact for employee and applicant inquiries, providing accurate and timely information.
• Effectively redirect inquiries to appropriate HR personnel or departments. Provide exceptional customer service.
• Proactively monitor HRIS document checklists, ensuring completeness and accuracy.
• Perform accurate and efficient data entry into HR systems.
• Provide general administrative support to the HR department as needed.
• Adhere to all Jamestown S'Klallam Tribe policies and procedures, including safety standards, confidentiality guidelines, and employment regulations.

Essential Qualifications

• High School diploma or equivalent required.
• Minimum of three (3) years of proven administrative experience; one (1) year of professional HR experience is highly preferred.
• Demonstrated proficiency in the Microsoft Office Suite (Word, Excel, Outlook).
• Experience with web-based graphic design tools, such as Canva, is highly desirable.
• Exceptional interpersonal, verbal, and written communication skills, with the ability to interact effectively with diverse individuals.
• Outstanding organizational and time-management abilities, with a keen attention to detail.
• Valid Driver's License.
• Ability to successfully pass a comprehensive criminal background investigation.