HR Administrative Assistant

Essential Functions Of The Job

• Coordinate all aspects of onsite interviews, including scheduling, preparing interview itineraries, ordering meals, and ensuring interview gifts are ready for candidates.
• Anticipate departmental needs and priorities by applying strong organizational, planning, and problem solving skills.
• Manage day to day administrative operations, including ordering office supplies, maintaining office key inventory, coordinating department work orders, and preparing reports as needed.
• Cookordination all Human Resources administrative responsibilities related to the Tournament, including food orders, Tournament radio assignments, and golf cart assignments.
• Build strong relationships across the organization to foster collaboration, improve efficiency, and resolve issues effectively.
• Handle sensitive employee and business information with the highest level of professionalism, discretion, and confidentiality.
• Aid with planning and coordinating department meetings, events, and special projects.
• Reconcile monthly corporate credit card statements by verifying charges, obtaining supporting documentation, and accurately coding expenses.
• Provide backup administrative support to other Human Resources team members as needed to ensure seamless department operations.

Qualifications

• Skills/Knowledge/Attributes: People skills and ability in building relationships
  Effective interpersonal and communication skills (written and verbal)
  Ability to work independently as needed
  High attention to detail
  Ability to work successfully in a team-oriented environment
  Proficient in Microsoft Word, Excel, PowerPoint, Access, OneNote, Outlook
  Proficient with use of voicemail, email, and Internet access

Relative Experience/Education

• Minimum of one to three years of administrative experience in an office environment, strongly preferred.
  High school diploma or equivalency required, continuing education in business and/or accounting is preferred.

Required License(s)

• Possess a valid driver’s license and/or successfully completes the Club’s internal motor vehicle training program

Projected Work Schedule

• Normal work hours are 8:30 am to 5:00 pm, Monday through Friday.
  Must be available to work nights, weekends, and holidays.