Hiring Coordinator, Continuing Education

Job Summary

About the role

Rhode Island School of Design (RISD) seeks a Hiring Coordinator to join Continuing Education (CE).

Responsibilities

• Coordinate the recruitment, interviewing and training of all CE Teaching Assistants (TAs) and Pre-College Monitors.
• Collaborate with the CYP team to supply lists of TAs to supplement staffing needs at large Pre-College events such as Check-In day and exhibitions with TA students.
• Provide guidance, training, and instruction to Teaching Assistants (TAs), Monitors, and/or volunteers as assigned.
• Oversee the communication and management of onboarding and orientation for TAs, including identifying and replacing substitutes and addressing issues as they arise.
• Oversee and manage TA time cards, and liaise with payroll and student employment to troubleshoot issues as they arise.
• Communicate and provide guidance and support to all TAs and Monitors regarding hiring, onboarding, and payment questions.
• Work under the direction of CE’s Talent Acquisition and Business Operations Manager and alongside staff from both the CYP and Adult verticals to coordinate summer staff hiring and coordination.
• Collaborate with CYP and Adult Program Managers on any special TA or instructor hiring needs.
• Follow institutional hiring procedures and serve as a backup for the CE instructor hiring process.
• Participate in special projects focused on improving the hiring, compensation, and employee (instructor, TA, etc.) processes in CE.
• Aid in additional tasks such as data entry, initiating invoices for payment processing, initiating instructor expense reimbursements, and/or instructor onboarding communications as directed by CE’s Talent Acquisition and Business Operations Manager.
• Reconcile monthly CE Teaching Assistants payroll reporting.
• Be available to work limited off-hours during the Pre-College program (5 weeks July-August), including Sunday nights from 5-6pm, and every weekday morning from 7-8:30am, to check on TAs calling out sick and assist in finding a substitute for the day.

Requirements

• Associate degree or equivalent combination of education and experience required.
• Experience working with databases and proficiency with relevant technology required; preference will be given to candidates with experience in student hiring, training and employment.
• Demonstrated commitment to working with a diverse population of students, instructors, and staff.
• Highly organized, able to work on long-term planning and immediate problem solving simultaneously, and have meticulous attention to detail.
• Able to work discretely with information of a confidential nature.
• Able to anticipate needs, interpret and prioritize requests and follow up as needed.
• Innovative and solution-oriented, able to work independently and as a part of a highly collaborative team, in a very fast-paced environment.

Qualifications

• No union.
• Full-time; Non-exempt; Regular Grade: 820NE.
• Hybrid Eligible.

Benefits

• Pre-employment background screening required.

Schedule

• 35 hours per week; 12 months per year.

Pay

• Salary Grade Structure Incomplete applications will not be considered.

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• Documents Needed to Apply: Resume (Required) Cover Letter (Required)
• Equal Opportunity Employer.

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• Job Family: Administrative Support Services.