Hiring Coordinator

Scope Of Responsibilities

• In collaboration with Executive Director, develop strategies and techniques to reduce vacancy rates and/or turnover for youth development programs
• In collaboration with Executive Director, develop recruitment strategies to be implemented to ensure vacancies are filled and develop a pipeline of candidates
• Serve as the lead hiring manager for open part-time and full-time positions for programs that are prioritized for hiring due to persistent vacancies or high turnover
• Facilitate communication with Program Directors, ensuring that staffing needs are clear, that strategies are executed in a timely manner and that the hiring/onboarding process is efficient and effective
• Develop and maintain a pool of qualified applicants and substitutes as needed
• Ensure completion of new hire paperwork, background checks/fingerprinting, CANTS checks, etc. for employees hired into these roles
• In collaboration with program leadership, ensure all required training is completed and properly documented by youth development employees and that background check clearances are accurate and current
• Collect staffing data to communicate the status of the employee base for selected programs, including progress in filling vacancies, training compliance, etc.
• Support program management in planning for staffing needs and the development of action plans to address persistent challenges
• Collaborate with Community Partners and Resources to promote open positions and recruit for filling vacancies

Requirements

• Associates degree in human resource management or equivalent, plus a minimum of 3 years of relevant work experience required
• Strong communication skills required, including experience conducting interviews and evaluating job applicants
• Experience facilitating meetings and conducting presentations a plus
• Experience successfully managing both an ongoing process and discrete initiatives, particularly in a staff recruitment or staff management capacity, a plus
• Must demonstrate an ability to work independently in a fast-paced, goal-oriented environment
• Excellent time management skills and the ability to meet tight deadlines a must
• Familiarity with the Microsoft Office suite, including intermediate-level skills with Microsoft Excel and Microsoft Word required
• Must also be able to quickly learn new systems
• Ability to travel to program sites on a frequent basis to facilitate hiring and onboarding activities

Child Abuse Prevention

• Support the YMCA’s commitment to child abuse prevention by:
• Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
• Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
• Reporting any suspicious behavior and violation of policy and procedures to your supervisor
• Completing all child abuse prevention training, as required