H6320 AP COORDINATOR

Key Responsibilities

• Gathers invoices daily and matches them with Purchase Orders in Food-Trak.
• If there is no Purchase Order Receiving Document attached to an invoice, searches through the Purchase Orders by date to find a match.
• Reconciles quantities, pack sizes, and prices on each invoice line to match.
• Changes cases to lbs on all items that have catch weights.
• Distributes must match payables in order to complete the process.
• Communicates with the F&B Buyer about items on the invoice that do not match up with items on the purchase order.
• Runs a Purchase Recap or Price Exception report at the end of the day to find any items that were entered incorrectly.
• Fixes errors if any.
• Enters invoices that do not have purchase orders associated with them.
• Prints out invoice summary for the accounting with distributed totals for each invoice.
• If invoices needed to be transferred to a different profit center, performs that function when completing an invoice.
• Assists in accounts payable functions.
• Assists in monthly closings.
• Adheres to all regulatory, resort, departmental, casino policies and procedures, and to the casino Internal Control Structure.

Qualifications

• Meets IMGR&C Values that are reflected in the letters A-P-A-C-H-E, Accountability, Productivity, Acceptance, Communication, Hospitality, and Enthusiasm.
• Approaches all activities with enthusiasm and encourages enthusiasm from others.
• Chooses a positive approach in all situations.
• Treats others with respect in all situations.
• Works in collaboration with other Team Members to achieve event goals, exemplifies teamwork.

Skills

• Financial background and proven ability to coordinate business activities.
• Excellent computer skills working with Microsoft Word, Excel and Power Point and ability to make efficient use of Microsoft Outlook and Internet Explorer.
• Strong organizational and excellent oral/written communication skills.

Physical Demands

• Frequent standing, walking, using hands, reaching with hands and arms, stooping, kneeling, crouching, or crawling.
• Frequent talking or hearing.
• Frequent use of hand-held communications devices.
• Occasional lifting and/or moving up to 50 pounds.
• Frequent standing for several hours.

Work Environment

• Loud noise level in the work environment.
• Exposure to a second-hand smoke-filled environment.
• Exposure to biohazardous fluids such as blood and other body fluids.
• Exposure to hostile environments with guests.
• Subject to high stress environments.