Grant Accounting Specialist

This is an unclassified contract position. Applicants are encouraged to apply immediately; the position will close when a preset number of qualified applications have been received.

Requirements

• High School diploma or GED (or higher).
• Six years of budget or accounting experience.
• Clear, concise oral and written communication in both English and Spanish.

Responsibilities

• Oversee or perform automated and manual review, reconciliation, and issuance of diverse or intricate batch and individual payments, collections, and adjustments.
• Verify documentation and ACH payments to ensure correct posting to loan management software and general ledger accounts.
• Perform and verify calculations, including pro-rations, and their effect on general ledger balances related to loan accounts.
• Prepare and enter journal entries for daily posting of payments.
• Reconcile loan management software with the general ledger.
• Investigate and resolve discrepancies, complaints, and procedural problems related to account information, loan payments, automatic withdrawals, balances, history, past-due amounts, returned payments (NSF), and reconciliations.
• Develop and maintain master spreadsheets to reconcile loan activity and generate periodic or special loan transaction reports for management or regulatory agencies.
• Set up and close accounts as needed.
• Query, compare, and balance accounting cycle collections, initiating retroactive corrections when warranted.
• Prepare correspondence related to loan accounts.
• Assist loan customers via phone and in-person interactions.
• Collaborate with other departments to ensure payments are applied to the correct general ledger and loan management system accounts.
• Attend monthly meetings to review collection processes and discuss pending tasks or projects.
• Participate in the development and maintenance of financial and loan management systems, including analyzing archived data to ensure quality.
• Enter, retrieve, and review accounting data to detect processing exceptions or computation mismatches, particularly after software upgrades or patches.
• Request and review daily reports to assess system performance and advise users of errors.
• Provide backup assistance to other staff to ensure continuity of services.
• Train and develop staff, counsel and motivate team members, and maintain harmony.
• Identify and resolve staff conflicts, deficiencies, and enforce personnel rules and work behavior standards.