Freelance Event Producer

About Frontier MediaFrontier Media produces AUTONOMOUS: The Future of Robotics & Physical AI, a media brand and conference for the founders, engineers, investors, and enterprise operators building the industry. Our first event in San Francisco sold out with 600+ attendees from leading physical AI companies within 3.5 months. AUTONOMOUS 2027 takes place April 13-14 in the Bay Area with about 1,500 attendees, three stages, and an expo floor with live robot demos. We’re a small, fast-moving team that is founder-led with a big vision. The RoleWe’re hiring a freelance Event Producer to run the production of AUTONOMOUS 2027 from planning through strike. You’ll work directly with the founder and own everything that turns a venue into a show. This role is built for someone who has produced multi-stage conferences before and has a Bay Area vendor network they can call on day one. What You’ll DoSource, negotiate with, and manage every event vendor: AV, catering and food trucks, rentals, signage, power, Wi-Fi, security, cleaningBuild the floor plan: three stages, expo booths, a robot demo zone, lounges, registration and catering flowOwn the production budget and keep every vendor line on track against itRecruit, schedule, and run a volunteer team of about 30Build the production schedule and run of show, and lead load-in, show days, and strikeHandle the venue relationship, permits, insurance certificates, and exhibitor logistics such as booth power and freight What We’re Looking For5+ years producing conferences, trade shows, or large corporate events, including at least one multi-stage event with 1,000+ attendeesAn existing network of Bay Area event vendorsExperience owning a production budget and negotiating vendor contractsExperience building expo floor plans and managing exhibitor logisticsExperience leading volunteer or temporary event teams on siteCalm under pressure, organized, and comfortable working with minimal oversightBonus: experience with hardware or robot demos, union venues, or Pier 27 / Santa Clara Convention Center Why This RolePhysical AI and robotics is one of the fastest growing industries right now, and AUTONOMOUS is positioned to become the leading event in the spaceDirect line to the founder and real ownership of the showRoom to become our ongoing producer as AUTONOMOUS grows