Event Producer

Role Overview

The PullSpark Event Producer owns the production experience for all events, overseeing execution while being responsible for ensuring that all programming and production elements accomplish the client’s win.

Responsibilities

• Programming
  • Work alongside the project team on the development of the elements within the event’s run of show and responsible for its execution leading up to the event and onsite
  • Strategically think for clients in programming the details of the show’s flow and suggesting/recommending what elements should be included and excluded, such as transitions, hosting moments, etc.
  • Create and update run of show in PullSpark’s software and add all production elements to set crew up for success
• Production Execution
  • Oversee partnership with production vendor for quotes, gear requirements, set design and renders, ensuring all parties and elements are brought together to accomplish client’s ROI
  • Facilitate work with Event Managers and Creative Producers on event logistics and deliverables as needed with a production eye (e.g., transitions in and out of videos based on ROS)
  • Oversee crewing the event and production specific venue logistics such as power, rigging, and internet needs
  • Proficient in LED walls, raster maps, export settings, etc. and leading communication to team for execution of all deliverables
  • Responsible for quality control over event deliverables such as speaker presentations, videos, and more, reviewing them with a production eye to ensure flawless execution onsite
  • Proficient in content delivered from stage to ensure ROI and goals are met through the programming and that production is supporting stage content
  • Effectively and efficiently progress events forward with expertise in content and production as well as the ability to speak with production vendors and contractors about technical specifications as it relates to the content
  • Responsible for communicating consequences and repercussions of proposed decisions with the Accounts and Creative Services teams, such as:
    • Equipment changes (e.g., during event planning client mentions adding a panel of six speakers when original scope had maximum of three speakers on stage at once—audio equipment will no longer support this so added gear is required and subsequent costs)
    • Personnel changes (e.g., adding cameras so additional cost for video director and camera operators)
• General
  • Accountable for being aware of, and involved in, project leveling and ensuring that all initiatives support the client’s brand and overall strategy
  • Responsible for sourcing and creating great vendor relationships through clear communication and by showing honor to all crew, contractors, and vendors
  • Oversees project plan for all events as it relates to what is happening inside the room and responsible for assigning owners to all event work, with or without Event Manager depending on project
  • Accountable for keeping production elements on time and on budget, and responsible for maintaining Monday.com timelines and updating budget numbers for all areas of responsibility
  • Utilize technology in order to create efficiencies within projects
  • To be a key representative of the PullSpark culture onsite
  • Responsible for leading execution of all event work, including, but not limited to:
    • Run of show / programming transitions
    • Show calling
    • Site visits to ensure venue can pull off programming and creative needs of the event
    • Event rentals related to production
    • Booking event crew and leading all communication with them throughout project
    • Managing talent contracts as needed for on stage elements (such as bands or DJs)
    • Creating show graphics’ lists and executing with writers and designers
    • Updating project management software with all production logistics