Finance Payroll Specialist (Appointed)

About the Role

Works under the general direction of the Payroll Manager in the Finance Division maintaining the current payroll system.

Responsibilities

• Keys entries from personnel forms including shift pay, special license pay, job incentive pay, out-of-class pay, college incentives, hazardous duty pay, longevity pay, and time entry which includes vacation pay, sick leave pay, bonus pay, and all other payroll exceptions.
• Enters and maintains information from W-4 and W-5 forms; researches and reissues past W-2 and check stub information.
• Implements and maintains payroll deductions such as deferred compensation, fitness center fees, PST (Police Service Technician) pay backs, City and Federal Credit Union deductions (union dues, union life insurances, union dental insurance, union charities, wage earners funds), employee direct deposits, United Way donations, American Family, and Colonial Insurance deductions.
• Monitors and/or validates time entry submitted from divisions for payroll processing.
• Calculates tax percentages, deductions, and earnings for manual check advance requests in cases of vacation, corrections, final checks, retro payments, and new hires.
• Records corrections, updates, and maintains systems data for accuracy.
• Issues stop payments on lost, damaged, or stolen checks and recalls direct deposits sent in error.
• Interacts with other city employees, divisions, and outside agencies regarding official payroll information requests and inquiries.
• Monitors and reviews periodicals to identify deceased pensioners and addresses benefit situations.
• Serves as backup for running OTL (Over-Time Leave) processes.
• Maintains the Nationwide Retirement Solution Loan account, including processing employee payments and reconciling employee account balances.
• Researches past payment information requested by vendors in Oracle; runs vendor pay reports and processes vendor payments.
• Runs timesheet processes and enters time for designated service centers; serves as a backup timekeeper for divisions.
• Distributes checks and reports to vendors used by the City.
• Separates and prepares payroll checks and signature reports.
• Maintains the Temp 920 process and enters all changes related to the entry and/or restoration of payroll records for temporary employees, including restoring all deductions and re-entering bank/credit union account information.
• Performs additional functions (essential or otherwise) which may be assigned.

Typical Physical Conditions

• Must be able to communicate clearly both verbally and in writing.
• Requires ability to operate general office equipment such as a computer and a telephone.

Typical Working Conditions

Work is performed in an office environment which involves contact with staff and management.

Qualifications

Bachelor’s degree in any related field and two (2) years’ experience; or any combination of education and experience which enables one to perform job functions.

Pay

$45,796.40 - $68,694.60