FINANCE SERVICES SPECIALIST (PAYROLL POSITION)

Responsibilities

• Works under the general supervision of the Finance Director, Finance Accounting Manager, or designee.
• Performs various technical accounting services for the Finance Department.
• Provides services associated with accounts payable and payroll operations, including processing payment of invoices, travel forms, and City credit card uses.
• Verifies purchase orders, supporting documentation, and required approvals.
• Evaluates and processes invoices, payroll action items, leave requests, garnishments, direct deposits, tax payments, and other payroll deduction items while ensuring compliance with City policies and procedures.
• Researches and resolves discrepancies involving invoices, payroll, and financial records by collaborating with departments and vendors.
• Prepares, examines, and analyzes payroll, invoices, tax documents, quarterly payroll reports, 1099 reports, and other records required for annual audits and regulatory reporting.
• Serves as the Petty Cash Custodian by verifying, maintaining, and replenishing petty cash funds.
• Responds to internal and external customer inquiries regarding invoices, payments, and payroll matters while providing courteous, prompt, and professional customer service.
• Maintains confidentiality of work-related issues and City information.
• Supports the relationship between the City of Nogales and the general public.
• Performs special projects and other duties as assigned.