Finance Operations Assistant

About the role

R&DE Finance & Administration provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school.
• Commit resources and provide information and/or training.
• May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit and university policies.
• Monitor Cardinal Temps reporting for accuracy, work with R&DE staff/managers to ensure reporting needs are met, and process requisitions as required.
• Provide Commodity Management including but not limited to temporary labor, linens, laundry and shoes.
• Provide backup support for other commodities as requested.
• May administer contracts, assuring that terms and conditions are met within specifications.
• Support procurement initiatives and strategic sourcing; drive to achieve continuous improvement in procurement process.
• May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing, and evaluating bids and negotiating with suppliers.

Qualifications

• Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.