Field Support Services Coordinator

Why You’ll Love This Position

This is a supervisory professional position accountable for the general services – supply, fleet, and fixed assets – for the department. The Department’s State Support Services office is a dynamic and critical function for fulfilling the Guard’s motto of “always ready, always there.” No two days are alike, and you will be interacting with a variety of state programs and military units to ensure readiness.

Responsibilities

• Train and supervise a team to ensure supplies and equipment are provided for National Guard armories throughout the state.
• Prepare an annual spending plan and monitor spending throughout the year to ensure the spending plan is followed.
• Ensure oversight of State property books in coordination with armory and other National Guard programs.
• Ensure property is properly tracked within State tracking systems.
• Manage Guard surplus property and ensure it is properly handled whether through sale, disposal, or other transfer.
• Provide oversight for the State vehicle fleet, ensure proper documentation is collected and maintained, ensure WEX (state fuel card) account is correctly managed and promptly paid.
• Cook up and foster positive communication with the Department’s financial and procurement teams to ensure state policy and procedures are followed.
• Prepare IFB’s (Invitation for Bid) for services and equipment.
• Duties with considerable independence, while also showing good situational awareness in involving the supervisor when needed and seeking clarification and guidance when necessary.
• Generally, receive and incorporate guidance and constructive feedback from supervisor and division/department leadership.

Requirements

• 4-6 years of relevant experience or Bachelor’s degree in relevant field of study and 0-2 years of relevant experience. (Substitutions may be allowed.)
• Exceptional customer service skills.
• Able to work independently in assessing and managing priorities.
• Effective written and oral communication with all levels of public and Department team members.
• Ability to analyze facts, apply identified parameters, and draw conclusions.
• A self-starter who takes ownership of responsibilities.
• Organized and detail-oriented.
• Adaptable to change, deadlines, and working with teams.
• Able to establish and maintain effective working relationships with co-workers, other agencies, and vendors.
• Experience with computers and desktop applications including Microsoft Office products.
• Able to lift 50 lbs.
• Able to operate tools for minor maintenance.
• Able to operate a forklift or willing to learn to operate proficiently.

Preferred Qualifications

• Knowledge of SAMII, Missouri BUYS and MOVERS.
• Knowledge of Fleet Wave and WEX.
• Knowledge of Missouri State Agency for Surplus Property (MOSASP) procedures.
• Thorough knowledge of business management and administrative practices, policies, and procedures.
• Thorough knowledge of state purchasing requirements and inventory control.

Qualifications

• Successful background check results are required for employment in this position. This may include background checks involving a candidate's name and/or fingerprints and other screenings as needed for the specific position.
• Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Benefits

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees.