Field Office Clerk

Responsibilities

• Aid employees with employment paperwork, verify documents, ensure completeness, and adhere to deadlines.
• Enter correct phase codes and material recaps.
• Perform general office duties such as answering phones, filing, maintaining documentation, and data entry.
• Balance and submit time sheets to payroll within the specified timeframe.
• Obtain required authorizations/approvals for various paperwork.
• Support the Site Manager and Superintendents with weekly progress reports and equipment inventory.
• Aid in procurement of office supplies and consumable materials.
• Assist Purchasing with paperwork, collect and match delivery tickets, and communicate with vendors.
• Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
• Assist with the on-boarding of the Project HSE site, including safety orientation.
• Administer and submit forms in a timely manner, assist with crafting employee questions regarding insurance benefits, FMLA, 401K, and other benefit-related issues.

Requirements

• At least 2 years of experience in field clerk/office management in a construction environment.
• Willingness to work in a construction environment and comply with all safety and personal protective equipment requirements.
• Ability to work at the project office location.
• Proven proficiency in Excel and Microsoft Office, Outlook, Word.
• Excellent communication skills and ability to work cooperatively with others.
• Compliance with attendance requirements of the project.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk the property and laydown yards.
• Ability to carry up to 50 pounds.