Field Clerk

Position Summary

Zachry Construction is seeking a Field Clerk to support our construction Project Team by performing a wide range of administrative and clerical duties. This role is responsible for managing documentation, maintaining project records, and providing essential office support to ensure smooth and efficient operations.

What You’ll Do

• Set up and organize the project office during initial mobilization.
• Manage the Quality Control System (QCS) and process QC submittals.
• Prepare and process accounts payable documentation.
• Collect and verify certified payroll reports.
• Track, record, and verify project information and documentation.
• Contact subcontractors to request required project documents and information.
• Perform document control functions, including archiving and project closeout activities.
• Cookordinate and schedule project meetings.
• Answer phones, direct callers, and respond to inquiries from clients, subcontractors, and team members.
• Respond to and manage email correspondence.
• Order office supplies as needed to maintain daily operations.
• Make copies, scan, and file documents in an organized and secure manner.
• Maintain accurate and up-to-date project files and records.

What We’re Looking For

• Minimum of 2 years of prior administrative experience.
• At least 1 year of submittal clerk experience.
• Strong prioritization, time management, and organizational skills with great attention to detail.
• Proficiency in Microsoft Office programs, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, and able to work independently or as part of a team.
• Ability to perform effectively in a fast-paced construction environment.
• Construction knowledge or experience preferred but not required.
• Bilingual proficiency in Spanish is a plus.

Why You’ll Love Working with Us

• We invest in our people because they’re the foundation of our success.
• We’re proud to offer career growth opportunities, long-term stability, and a culture built on trust and respect.
• Our Industry-Leading Benefits Include Comprehensive Medical, Dental, Vision, and Life Insurance 401(k) with 6% dollar-for-dollar company match, Paid Time Off, and an annual Performance Bonus Program.
• Company-paid short- and long-term disability insurance.
• Employee Assistance Program (EAP) for you and your family.
• Opportunities for training, professional development, and advancement.

About the Role

Zachry Construction is a family-owned company that has been shaping America’s infrastructure for over 100 years. We are committed to integrity, innovation, and the welfare of our people. Join us to make a lasting impact and grow your career.

Requirements

• Minimum of 2 years of prior administrative experience.
• At least 1 year of submittal clerk experience.
• Strong prioritization, time management, and organizational skills with great attention to detail.
• Proficiency in Microsoft Office programs, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, and able to work independently or as part of a team.
• Ability to perform effectively in a fast-paced construction environment.
• Construction knowledge or experience preferred but not required.
• Bilingual proficiency in Spanish is a plus.

Qualifications

• Minimum of 2 years of prior administrative experience.
• At least 1 year of submittal clerk experience.
• Strong prioritization, time management, and organizational skills with great attention to detail.
• Proficiency in Microsoft Office programs, including Excel and Word.
• Excellent written and verbal communication skills.
• Dependable, self-motivated, and able to work independently or as part of a team.
• Ability to perform effectively in a fast-paced construction environment.
• Construction knowledge or experience preferred but not required.
• Bilingual proficiency in Spanish is a plus.

Skills

• Microsoft Office proficiency (Excel, Word).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Attention to detail.
• Experience with document control and archiving.
• Knowledge of quality control systems and processes.
• Ability to communicate effectively with subcontractors and clients.
• Ability to work independently and as part of a team.
• Construction knowledge or experience preferred but not required.
• Bilingual proficiency in Spanish is a plus.

Benefits

• Comprehensive Medical, Dental, Vision, and Life Insurance.
• 401(k) with 6% dollar-for-dollar company match.
• Paid Time Off.
• An annual Performance Bonus Program.
• Company-paid short- and long-term disability insurance.
• Employee Assistance Program (EAP) for you and your family.
• Training, professional development, and advancement opportunities.

Pay

Compensation is commensurate with experience and qualifications.

Schedule

The position is full-time and works a standard 40-hour workweek.