Field Clerical

Essential Functions & Responsibilities

• Supports Regional Office Manager and other management staff in daily clerical needs
• Organizes meetings, appointments, and travel arrangements; sends reminders on a needed basis
• Handles inquiries, work requests, and at times employee personnel information
• Project administration – ensures deadlines and requirements are met
• Assists management with weekly production reports (i.e. Supervisor Reports)
• Performs secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing
• Maintains office supply inventory and orders on a monthly basis
• Answers, directs, and makes phone calls for the region
• Receives, sorts, and distributes incoming Mail, Email, FedEx, and Fax
• Downloads/Uploads necessary documents for proposals/bids to clients and prepares bid packages
• Maintains a professional work area (conference room, front desk, waiting area, and supply areas)
• Provides support and assistance to help the facility and personnel function as a team environment
• Completes all other duties assigned by management

Minimum Qualifications

• Must be 18 years of age or older
• Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills
• Knowledge of office and business practices, equipment, and procedures
• Must possess good planning, analysis, and organizing skills
• Able to react to change productively and capable of meeting short deadlines
• Able to pay close attention to details and identify/correct mistakes
• Good and consistent attendance
• Ability to keep confidential information private
• Able to effectively manage competing priorities

Education & Experience

High school diploma or equivalent.

Travel Requirements

• Must have transportation to and from the show up location
• Willing to travel out of state for emergency storm work

License & Certifications

Driver License Required.

Physical Requirements

Rare (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping.

Occasional (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs.

Frequent (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs.

Continuous (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing.