Facility Coordinator

What this job involves

This Facility Coordinator position serves as a vital operational link between property management, facility operations, and client services. As part of JLL's facility management team, you'll provide comprehensive support in managing day-to-day property operations, coordinating vendor services, and ensuring seamless facility performance. Your role directly contributes to JLL's commitment to delivering exceptional workplace experiences by maintaining operational excellence, fostering strong client relationships, and supporting the tactical execution of facility management objectives.

What your day-to-day will look like

• Support workplace experience initiatives, employee engagement activities, and internal events by coordinating logistics, vendors, meeting spaces, and catering.
• Serve as a key oversight for workplace services, including reception, mail operations, meetings and events support, cleaning, waste and recycling, and food services.
• Maintain office equipment, supplies, conference rooms, and shared spaces to ensure a high-quality workplace experience.
• Act as liaison for meeting room technology and audiovisual issues, helping ensure a reliable hybrid meeting experience.
• Manage facilities service requests, track completion, and follow up to ensure service levels are met.
• Cookordination and oversee vendor performance, including routine meetings, issue resolution, and continuous improvement initiatives.
• Support health, safety, and emergency preparedness programs, including participation in drills, safety inspections, and compliance activities.
• Aid with purchase orders, budget tracking, invoice processing, and reporting related to facilities operations and workplace services.
• Coordinate workplace and facilities-related projects, including scheduling, communications, and implementation support.
• Build strong relationships with employees, visitors, vendors, and business stakeholders to promote an engaging and service-focused workplace environment.
• Provide visitor and traveler support, including local site information, transportation, hotel, and workplace resources.

Required Qualifications

• 2+ years of experience in Facility or Property Administration.
• High school diploma or GED.
• Proficiency in Microsoft Excel with the ability to customize administrative reports and manage data effectively.
• Superior customer service skills with a client-focused orientation.
• Strong written and verbal communication skills to interact professionally with clients, vendors, and team members.

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook) and other relevant business applications.
• Demonstrated ability to plan and manage work effectively under time constraints.
• Strong multitasking capabilities with the ability to work independently without direct supervision.
• Excellent organizational skills with a collaborative working style.
• Experience using Computerized Maintenance Management Systems (CMMS) for work order tracking and facility management.

Schedule

Onsite, M-F, 8:00AM-4:30PM

Location

Florham Park, NJ