Facility Coordinator

What this job involves

As a Facility Coordinator at JLL, you'll serve as a vital operational partner to our Facility Management team, ensuring seamless day-to-day operations that keep our clients' workplaces running smoothly. This is an excellent entry-level opportunity for someone looking to grow within facility management. This role combines administrative expertise with hands-on facility support, requiring you to monitor operations continuously, coordinate with property managers on routine tasks, and act as a key point of contact for clients, visitors, and vendors. You'll manage procurement activities including issuing purchase orders, coordinating bid requests, and overseeing service contracts while supporting accounts payable and receivable processes.

What your day-to-day will look like

• Provide continuous monitoring of office and facility operations, acting as the primary interface with clients, visitors, and guests to ensure exceptional service delivery
• Assist the Facility Management Team with tactical planning and execution of team goals and objectives, supporting project management initiatives as needed
• Manage procurement processes including property supplies and services, issue purchase orders, coordinate bid requests, and oversee service and construction contracts
• Care for maintenance activities and schedules, providing clear direction to vendors, facilities staff, and service providers to ensure excellent execution with minimal disruption
• Support special events, meetings, and conference room reservations in alignment with client needs and JLL requirements
• Administer and maintain all vendor security badging access effectively, ensuring compliance with established protocols
• Aid with budgetary requests, analysis, and reporting, including researching and documenting budget variances
• Process accounts payable and accounts receivable transactions accurately and in a timely manner
• Handle small facility management tasks including office move coordination and all additional assignments as directed, ensuring timely completion and appropriate follow-up with customers

Required Qualifications

• Minimum 2-4 years of experience in Facility or Property Administration
• Superior customer service skills with a strong client-oriented approach
• Proficiency in Microsoft Office Suite with advanced Excel spreadsheet skills and capability to customize administrative reports
• Strong organizational skills with the ability to plan and manage work under time constraints
• Ability to multitask effectively and work independently without direct supervision
• Excellent written, verbal, and interpersonal communication skills

Preferred Qualifications

• Associate's degree in facilities management, building management, business, or other related field
• Bachelor's degree in facilities management, business, or related field
• Experience working in corporate or commercial real estate environments
• Familiarity with facility management software systems and building automation platforms
• Demonstrated comfort working onsite and interfacing directly with clients daily
• Proven ability to balance multiple priorities simultaneously in a fast-paced environment

Location

On-site – Downtown Chicago, IL and Lisle, IL

Work Shift

Monday – Friday

Pay

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.