Facilities Supervisor

About the role

The Facilities Supervisor supports the Facilities Director by coordinating day-to-day facility operations, supervising assigned staff/contractors, and overseeing minor repairs and small projects to keep sites safe, functional, and patient-ready. This role manages preventive maintenance and work order execution, coordinates vendors, and ensures timely completion of facility needs while escalating higher-risk items and strategic decisions to the Facilities Director.

Key Responsibilities

• Coordinate daily facility support across assigned sites (repairs, maintenance requests, basic troubleshooting) and ensure timely closure of work orders.
• Track and maintain preventive maintenance schedules and related work order data/logs; ensure documentation is complete and organized.
• Conduct routine site walk-throughs; identify repair needs and coordinate corrective actions (minor projects and improvements).
• Coordinate outside vendors/contractors (quotes, scheduling, site access, oversight of work quality, follow-up) for maintenance and minor projects.
• Communicate effectively with internal stakeholders regarding timelines, disruptions, and project status.
• Provide daily direction and prioritization to facilities/maintenance staff (if assigned) and/or coordinate contractor work to meet operational needs.
• Support staffing coverage planning (routine coverage, urgent issues, scheduled maintenance).
• Promote safe work practices and basic hazard awareness; report and escalate safety concerns promptly. (OSHA-style hazard recognition/abatement is a common baseline expectation).
• Maintain a clean, safe environment in coordination with the Director’s overall facilities program.

Qualifications

• Highschool Diploma / GED
• Specialized certification in Facilities Management, Building Systems, or Workplace Safety
• Three (3) years experience in facilities, maintenance, building operations, or similar environment with hands-on exposure to building systems and repair.
• Valid driver’s license