Facilities Supervisor

Essential Functions

• Establishes and maintains an effective system of communication within the organization
• Establishes and maintains effective working relationships with diverse groups and individuals
• Affords assistance in department administration, such as, developing procedures, researching special projects, creating and maintaining a variety of reports, serving on a variety of committees, and performing a variety of ongoing projects
• Captures coordination of capital projects and activities from initiation to completion
• Ensures project goals and service needs are met
• Acts as a consultant to District building staff regarding facility operations, functions, and activities
• Inspects District facilities and grounds in assigned territory to ensure District standards of cleaning, maintenance and personal behavior of staff are upheld
• Works with staff to improve deficiencies; documents all maintenance deficiencies and coordinates scheduling of repairs
• Routinely discusses with assigned staff the condition of assigned buildings
• Supervises the activities of facility operations staff working multiple shifts in assigned buildings and facilities; ensures adherence to work schedules
• Trains staff to ensure proper health and sanitation techniques are followed
• Provides guidance and assistance to employees in resolving problems
• Develops staff training for regular and on call employees as required
• Conducts performance appraisals of lead Custodial, Maintenance, Grounds, support services, and operations specialist personnel and develops measurable performance goals and objectives
• Recommends performance appraisals for other Facility Operations personnel, hiring, staff placement and retention, transfers and disciplinary action
• Investigates and/or tests new supplies, equipment and tools
• Prepares reports on test results
• Establishes and maintains files of catalogs, price lists, technical data, and test results of Facilities materials and equipment
• Ensures adequate levels of facilities equipment and supplies at buildings by reviewing purchases and requisitions, and maintaining a building equipment database.
• Prepares progress reports for principals and building managers, as necessary
• Reviews and inspects repairs made by custodians, grounds, and maintenance staff
• Reviews and updates scheduling of preventive maintenance for assigned buildings, tracks project completion and projected costs, and assists management in developing budget projections
• Assists in the preparation of daily work schedules and time estimates for mechanical and other special custodial and maintenance services and estimates staffing requirements for substitutes for evening and weekend use of buildings and emergencies
• Responds to requests or emergencies involving use of assigned buildings on evenings and weekends

Other Functions

• Serves as backup to Management during absences or when unavailable

District Wide Core Competencies

• Collaboration
• Getting Results (Action Oriented)
• Decision Quality & Problem Solving
• Integrity
• Accountability
• Initiative

Relevant Competencies

• Customer Focus
• Managing and Measuring Work
• Planning
• Motivating Others

Knowledge, Skills And Abilities

• Custodial, grounds, and maintenance practices and procedures
• Principles and practices of supervision, training, motivation, and counseling
• Principles, practices, and techniques of project management, including budgeting and evaluation
• Regulations regarding boiler operation and maintenance
• Proficient with Microsoft Office products
• Oral and written communications
• Data analysis
• Analyze data and problems to recommend effective solutions
• Multi-task, oversee multiple activities and projects simultaneously
• Establish and maintain effective working relationships with District staff, Labor partners, and administrators
• Motivate others and stimulate team and group processes, and work procedures

Experience/Education

• A typical way to obtain the knowledge and abilities would be:
• Six (6) years of work experience in custodial services, building operations and maintenance or closely related field, including a minimum of two (2) years as a lead;
• Bachelor’s degree in business administration, public administration, or related field;
• Additional experience can substitute for the Bachelor's degree on a year-for-year basis; or an equivalent combination of education and experience.

Desired Certification & Licenses

• Valid Washington State driver's license and access to personal vehicle;
• City of Seattle Fourth Grade Stationary Steam Boiler License within six (6) months of hire.

Clearances

• Criminal Justice fingerprint and background check

Seattle Public Schools benefits

• Benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB).
• Click Eligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31).
• Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.

Salary Schedule

Please find the salary schedule associated with this role and others like it

1. Do you have six (6) years of work experience in custodial services, building operations and maintenance or closely related field, including a minimum of two (2) years as a lead?
2. Do you have a Bachelor's degree in business administration, public administration, or related field? Additional experience can substitute for the Bachelor's degree on a year-for-year basis; or an equivalent combination of education and experience.