Facilities Supervisor

About the role

Under the supervision of the Public Works Director, the Facilities Supervisor provides leadership, supervision, and technical oversight and direction for the city's Building Maintenance staff. Performs a variety of routine and complex administrative, technical, and professional work to utilize system data to help management forecast resource and workload needs; reports on financial trends and operational effectiveness; and related work as required. This position is responsible for supporting projects related to high-performance and energy-efficient buildings, including efforts to improve building performance and energy efficiency. Provides leadership in the implementation of the City's Climate Action Plan and management of the City's facilities management plan to reduce environmental impacts and the consumption of utilities. This includes resource (electricity, fuel, water, materials) consumption analysis, benchmarking facility use data to identify and implement energy efficiency improvements.

Pay

Starting Hiring Salary: $86,380.82 to $105,597.96 annually. Full Salary Range: $86,380.82 to $121,325.31 annually.

Responsibilities

• Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, and grounds work.
• Develops and updates asset management systems for all building equipment and facilities.
• Works closely with managers across departments in planning, cost estimating, and developing long term plans to address facility needs.
• Assists in all phases of building and renovation of facilities including assistance writing technical specifications and evaluating proposals.
• Coordinates and assists in procurement of construction and design contractors; develops bid solicitations; participates in pre-construction meetings.
• Works with other staff to plan project completions, resolve schedule conflicts, establish priorities and coordinate work activities.
• Accepts or rejects completed work, techniques and materials and recommends alternative approaches.
• Refers sensitive situations to appropriate managers.
• Manages and maintains an inventory of supplies and tools.
• Directs the planning and scheduling of building maintenance activities, incorporating operational requirements and priorities.
• Leads, coordinates, and supervises the work of all facility and energy related projects across municipal operations.
• Develops and fosters a working relationship with professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents.
• Directly supervises Technicians and coordinates work activities and resources with other divisions of the city.
• Develops and trains staff in the proper care and use of equipment.
• Exercises supervisory authority, including managing conduct and performance, assigning tasks and responsibilities, and professional development of building maintenance staff.
• Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance.
• Serves as building safety coordinator, ensuring safety needs for fire protection, conducts fire drills, fire suppressive testing, emergency generator testing, fall-out shelter, safe storage, and work environment.
• Coordinates annual safety inspections with liability insurer.
• Reviews workplace health and safety expectations with employees and provides instruction as needed.
• Maintains an inventory and proper storage of chemicals and flammable liquids on site.
• Develops and audits the division budget and maintains necessary administrative records.
• Monitors and analyzes facility energy and resource performance data and billing, including electricity, natural gas/fuel, water, and other utilities, to identify opportunities to reduce consumption and improve operational efficiency and energy savings.
• Works innovatively to create solutions to existing problems, recognizing that new technologies, policies, and resources are being developed that provide new potential project outcomes.
• Cross-departmental coordination in the pursuit of sustainability goals, including frequent communication with internal staff for energy