Facilities Project Manager

Job Summary

The Facilities Project Manager is responsible for maintaining, repairing, and improving facility infrastructure while also leading and coordinating construction, renovation, and vendor-driven projects. This hybrid role combines hands-on technical expertise (60%) with project management, vendor coordination, and administrative responsibilities (40%). The position ensures facility systems operate efficiently; projects are delivered on time and within budget, and all work complies with safety, environmental, and regulatory standards.

Qualifications

• Key Responsibilities:

  • Hands-On Facilities Maintenance & Operations (60%):
  • Maintenance & Repairs: Perform routine and preventive work related to electrical, plumbing, HVAC, framing, panel installation, insulation, and concrete, ensuring all structural components are properly installed, maintained, and in good condition.
  • Facility Operations: Monitor and maintain utilities including lighting, heating, cooling, compressed air, and water systems. Conduct routine facility inspections to identify safety hazards and compliance risks.
  • Systems & Equipment Monitoring: Monitor energy usage and implement efficiency improvements. Ensure compliance with environmental, health, and safety standards (OSHA, EPA).
  • Project Execution Support (Hands-On): Assist with installation of new equipment, facility upgrades, and modifications. Perform light construction tasks and coordinate field-level execution of projects.
  • Emergency Response: Respond to facility emergencies, system failures, and urgent repair needs. Support emergency preparedness and corrective action efforts.
• Project Management, Vendor Coordination & Administration (40%):
• Project Planning & Coordination: Develop project scopes, timelines, budgets, and resource plans for facility upgrades, expansions, and remodels. Collaborate with internal teams, engineers, and contractors to align designs with operational needs.
• Vendor & Contractor Management: Source, select, and manage contractors and vendors across trades (electrical, mechanical, HVAC, construction). Oversee contractor performance, ensuring adherence to scope, quality, safety, and timelines. Negotiate pricing, contracts, and service agreements.
• Permitting & Compliance: Coordinate with local municipalities and regulatory bodies to obtain required permits. Ensure all work complies with building codes, safety standards, and applicable food facility regulations (FDA, USDA, HACCP where applicable).
• Budget & Cost Control: Prepare cost estimates and manage project budgets. Track expenses, control costs, and report on financial performance of projects.
• Scheduling & Progress Tracking: Develop and maintain project schedules and milestones. Identify risks or delays and implement corrective actions to maintain timelines.
• Documentation & Reporting: Maintain accurate records of maintenance activities, inspections, and project documentation. Track warranties, service contracts, and compliance records. Update facility drawings, layouts, and utility schematics.
• Operational Handoff: Ensure smooth transition of completed projects to operations and maintenance teams. Verify systems are fully functional, documented, and ready for production use.

Skills & Qualifications

• Strong knowledge of mechanical, electrical, plumbing, and building systems.

• Hands-on experience in facilities maintenance within manufacturing or industrial environments.

• Working knowledge of construction project management and contractor coordination.

• Familiarity with CMMS, and project management software.

• Ability to read and interpret blueprints, schematics, and technical drawings.

• Strong troubleshooting, problem-solving, and organizational skills.

• Effective communication and vendor management abilities.

• Knowledge of OSHA, EPA, building codes, and (preferred) food safety standards (HACCP, FDA, USDA).

• Proficiency with tools, diagnostic equipment, and safe work practices.

• Ability to travel on occasion depending on project needs.

Education & Experience

• (10-20%): High school diploma or GED required; technical certification or associate/bachelor’s degree preferred.
• 5+ years of facilities maintenance or technical experience.
• 5+ years of experience supporting or managing construction or facility projects.
• Experience in manufacturing, food production, or industrial environments preferred.
• Construction experience is required.

Benefits

• PPO or HSA medical benefits with Employer Contributions.
• Dental, Vision, Life, AD&D, Disability insurance.
• 401K with a competitive company match.
• 8 Holidays, Vacation accrual, PTO program, Parental Leave.
• Attendance, Safety, Service Awards.
• Tuition Reimbursement Program.
• Uniform and Boots provision.
• Employee Assistance Program.
• Chaplain Program.
• Smart Dollar.
• Company Events and Luncheons.
• Paid Volunteer Days.
• Referral bonuses.