Facilities Coordinator

Job Summary/Overview

Facilities Coordinator ensures the daily operations, safety, and maintenance of a company's physical workspace, acting as the main point of contact for building maintenance, repairs, and vendor management. Key responsibilities include scheduling preventative maintenance, coordinating office repairs, managing service vendors (janitorial, security), and maintaining health and safety compliance.

Responsibilities

• Supervise the Maintenance Team daily activities and production.
• Maintenance Coordination: Schedule and oversee regular building seasonal maintenance schedule, including HVAC systems, plumbing, and electrical systems, and respond to urgent repair requests.
• Dispensing and tracking of work orders for timely respond.
• Conduct weekly huddles with maintenance team members to assign tasks and priority setting for critical matters.
• Maintain accurate Inventory of equipment and supplies. Submit inventory reports with check request to replenish supplies.
• Scheduling and tracking fleet vehicle routine maintenance.
• Work closely with the Procurement Coordinator in securing prospective bids for repairs and compliance with WBE requirements.
• Safety & Compliance: Ensure compliance with all health and safety regulations, including conducting inspections of security systems, fire alarms, and co-leading the oversight of mock drills and office emergency protocols.
• Cookout office moves, space allocations, furniture assembly, and the setup of rooms for events.
• Inventory Control: Monitor and order office supplies, maintain inventory records, and manage the proper disposal of equipment. Tagging of equipment and tracking depreciation. Share equipment inventory with finance department on a quarterly basis.
• Coordinate housing department move out and cleanings.
• Prepare reports, maintain maintenance logs, and manage work order workflows.
• Serve on internal committees (Risk and Operations).
• Back up to team members for general maintenance. Often acting as the custodian of the workspace to ensure a functional and safe environment.

Qualifications

• A minimum of High School Diploma.
• At least 2-3 years of facility experience or related experience.
• High ability to juggle multiple tasks and projects simultaneously.
• Familiarity with basic building systems, office equipment, and, at times, the ability to read blueprints or building plans.
• Excellent communication skills to interface with staff, management, and vendors.
• Previous experience in facility maintenance, property management, or administrative roles is common.

Skills

• Strong problem-solving abilities.
• Active driving license and car insurance.

Benefits

• Blue Cross Blue Shield Medical Insurance.
• Blue Cross Blue Shield Dental and Vision Insurance.
• Supplemental Benefits: Life Insurance (Employer Provided at no additional cost).

Pay

$50,000 - $55,000 per year.

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