Facilities Coordinator

Specific Responsibilities

• Maintains presence at AFL’s property to respond to issues as they arise.
• Safeguards buildings by ensuring they are locked and armed at the end of each day.
• Loads and unloads equipment and supply deliveries.
• Stocks materials within the building (e.g., paper, cleaning products, bathroom supplies, etc.).
• Coordinates the ordering of replenishments when needed.
• Coordinates the holiday food basket program with the COO.
• Ensures compliance with all company safety regulations and confidentiality agreement.
• Completes minor building maintenance and repair to AFL building and spaces as needed with the use of equipment, including power tools, hand tools, and lawn tools.
• Communicates to COO when outside contractor is needed for repairs and maintenance requests requiring additional expertise.
• Aids in outside contractors performing work at AFL (e.g., cleaning company, office supply delivery drivers, HVAC technicians, etc.).

Maintenance Activities

• Conducts regular inspections of the building, grounds, and office equipment.
• Reports any issues to their supervisor.
• Maintains grounds including weeding, mowing, and sweeping.
• Cleans and organizes shared spaces, including trash disposal and cardboard recycling, in between outside cleaning company weekly visits.
• Responds to internal repair and maintenance requests in a timely fashion.

Driving Activities

• Drives to pick up and deliver supplies and donations for AFL, including loading and unloading weekly Gemma E. Moran donations.
• Ensures AFL vehicles are operating to the highest quality including receiving all proper maintenance.

Requirements

• At least one year of building maintenance, construction, plumbing, or electrician experience.
• Reliable driving experience and can maintain a clean driving record.
• Reliable and able to work independently, effectively, and efficiently under pressure.
• Able to multi-task, juggling competing demands with limited supervision.
• Understanding and ability to maintain appropriate boundaries.
• Excellent communication for dealing with internal and external contacts.
• Ability to honor confidentiality requirements during both employment and post-employment periods.
• Valid driver’s license and vehicle insurance.
• Bi-lingual ability a plus.

Physical Requirements

• Frequent movement throughout the building.
• Frequent lifting, carrying, and moving boxes weighing up to 50 pounds between floors.
• Larger and/or heavier items require team lift.
• Frequent bending, stooping, kneeling, and/or crouching for maintenance of the facilities.
• Occasional outdoor exposure to maintain grounds.