Facilities Coordinator

Duties & Responsibilities

• Provides administrative and clerical support and back-up for Facilities Manager.
• Interacts with external suppliers, accounting staff, other team members and various sites and departments within the company.
• Aids in general administrative support including Purchase Order (PO) creation and management, invoice processing, and financial reconciliation.
• Supports facility needs as directed, including supplier management and support, site request coordination, and work order system management.
• Utilizes and maintains the integrity of spreadsheets, databases, and other digital tools associated with support functions, as requested.
• Assists with Environmental, Health, and Safety (EHS) activities to maintain a safe work environment at various sites.
• Supports miscellaneous and various duties that may arise for multiple sites across the U.S.
• Performs other duties as assigned.

Pre-Requisites / Skills / Experience Requirements

• High School Diploma or equivalent required.
• 3-5 years of previous Administrative and/or Coordinator experience.
• Solid computer skills (Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and Teams).
• Overall comfort using technology and automated systems. Previous knowledge of Oracle is a plus but not required.
• Ability to prioritize and multitask; demonstrates urgency and respect for deadlines.
• Exceptional writing and communication skills.
• Refined organization skills; eye for efficiency and detail.
• Poise, professionalism, and good judgment.