Facilities Coordinator

Job Summary

The Facilities Coordinator role is a critical operational position that supports the Senior Facilities Manager in maintaining a secure, safe, compliant, and well-functioning work environment across multiple PIHC locations. This role is responsible for coordinating vendors, monitoring facilities operations, conducting inspections, supporting emergency preparedness efforts, managing maintenance coordination, tracking expenses, and serving as the designated backup to the Senior Facilities Manager.

JOB DUTIES & RESPONSIBILITIES

• Maintain a secure and well-functioning work environment
• Coordinate external vendors including janitorial, security, landscaping, and property management
• Serve as liaison between property management and the Senior Facilities Manager
• Perform monthly inspections across all locations
• Conduct market research and cost-benefit analysis for vendors
• Manage portions of the facilities operating budget
• Recommend and approve vendor expenditures within assigned thresholds
• Analyze facilities costs and develop cost-saving recommendations
• Evaluate, negotiate, and recommend vendor contracts
• Independently resolve vendor performance concerns
• Lead facilities-related operational initiatives
• Maintain regulatory compliance programs for facilities operations
• Serve as operational lead in absence of Senior Facilities Manager
• Make independent operational decisions regarding facilities issues and emergency response
• Direct emergency preparedness activities, coordinate response protocols, and exercise independent judgement regarding facility safety issues and operational continuity
• Maintain and update Certificates of Insurance (COIs) for all PIHC vendors

Minimum Qualifications & Experience

• HS Diploma, AA or BS
• Must possess the ability to handle conflict and crisis in a professional manner
• Must have demonstrated leadership and management skills
• Understanding of safety regulations in offices
• Sound judgement and the ability to think quickly during emergencies
• Familiar with office equipment and building security systems
• Excellent verbal and written communication skills
• Firsthand experience with facilities management software is a plus
• Requires advanced computer knowledge, especially MS Office, with the ability to learn many different computer software packages
• Must have excellent interpersonal skills
• A working knowledge of public health and preventative care guidelines in oral health care
• The ability to prioritize tasks and manage time efficiently
• The ability to be flexible as to the changing needs of the Center
• Ability to work in a diverse workforce
• Ability to work in a multidisciplinary team

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is frequently required to sit, talk, or hear.
• The employee is occasionally required to walk, use hands to finger, handle, or operate computers, objects, tools, or controls, and reach with hands and arms.
• The employee must occasionally lift and/or move up to 40 pounds.
• Specific vision abilities required by this role include close vision and the ability to adjust focus.

Notes

• Positive Impact Health Centers, Inc., is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, or covered veteran status.
• Recreational drugs, weapons, and violence are not permitted on agency property or at any agency events or programs.