Facilities Coordinator

About the role

BioMed Realty is seeking a Facilities Coordinator to provide onsite and remote support to our west coast life science real estate portfolio: San Francisco, San Diego, Seattle, Boulder. This role is ideal for someone who enjoys a mix of hands-on coordination, technical problem solving, and data-driven facilities support.

Responsibilities

• Support the technical and strategic operation of BioMed Realty’s life science facilities
• Implement building operating and maintenance programs, improving system reliability, performance and energy efficiency
• Support facilities managers with planning and executing projects of varying complexity and scope
• Maintain facility records, equipment logs, as-built drawings, O&M manuals, and other technical documentation
• Support capital improvement and repair projects by tracking schedules, budgets, proposals, invoices, and closeout materials
• Manage utility sub-metering systems, lead data analysis and quarterly reviews with property teams and create Excel-based energy models for new properties
• Aid in preparing and tracking annual facilities utility budgets, including analyzing historical consumption, reviewing rates, and projecting use changes
• Prepare reports, spreadsheets, and presentations related to facilities performance, budgets, service activity, and project status
• Participate in site inspections to identify maintenance needs, safety concerns, and operational issues
• Comply with annual benchmarking requirements for utility consumption within ESPM (Energy Star Portfolio Manager) and GRESB (Global Real Estate Sustainability Benchmark)
• Support emergency response and urgent facilities issues during or after business hours as needed
• Support management of internal programs and initiatives
• Maintain security of company information, systems access, and confidential operational data

Requirements

• Interest in facilities, building operations, engineering support, or technical coordination work
• Basic understanding of commercial building systems such as HVAC, plumbing, electrical, or building controls is helpful
• Strong organizational skills and ability to manage multiple priorities
• Detail-oriented and proactive in tracking tasks, documentation, and follow-up items
• Comfortable working with Excel, work order systems, and general business software
• Ability to learn new systems and technical tools quickly
• Ability to problem solve and find practical solutions in a fast-paced environment
• Strong written and verbal communication skills
• Willingness to support both routine activities and urgent operational needs

Qualifications

• Bachelor’s degree in engineering, construction management, facilities management, or a related technical field, or an equivalent combination of education and experience
• Previous experience in facilities, building operations, engineering support, property operations, construction coordination, or a related field is beneficial, but not required

Skills

• Computer Literacy
• Continuous Learning
• Initiative
• Oral Communication
• Planning and organizing
• Result orientation
• Self-confidence
• Teamwork
• Written communication

Benefits

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability
• Amenities: Onsite Gym, Complimentary Snacks, Fresh Fruit, Cold Brew Coffee, Kombucha and Soda Water Provided, Dry Cleaning Services Onsite

Pay

Salary Range: $40.37 - $50.32 per hour + Performance Based Incentives + Comprehensive Benefits

Schedule

Full-time position