Facilities Coordinator

About The Role

CBRE is seeking a detail-oriented Facilities Coordinator to support a premier global financial services client known for delivering wealth management and banking solutions to individuals and institutions. This client operates a wide portfolio of advisory offices and select retail locations across the United States, offering a fast-paced, professional environment focused on client service excellence. This hybrid role is based in downtown Minneapolis, requiring onsite presence three days per week.

What You’ll Do

• Provide day-to-day administrative support to three Facilities Managers, ensuring efficient regional operations
• Process and manage 200–250 invoices monthly across the U.S. portfolio with accuracy and timeliness
• Create and maintain purchase orders, ensuring proper tracking and compliance
• Cook with and coordinate with vendors, landlords, and internal stakeholders to support facilities activities and work orders
• Maintain and organize documentation including proposals, invoices, and service records
• Monitor and update data across systems such as IFM Hub, Coupa, and Smartsheet
• Respond to inquiries and service requests from stakeholders, ensuring timely resolution
• Track performance metrics and support reporting for regional facilities operations

What You’ll Need

• A high school diploma or GED with 1–2 years of administrative, facilities, or accounting-related experience
• Basic accounting or financial processing knowledge (invoicing, purchase orders, reconciliation preferred)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with platforms such as Coupa, Smartsheet, or similar systems is a plus
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple priorities across a large, multi-site portfolio
• Effective communication skills to interact with internal teams and external vendors
• A proactive, service-oriented mindset with the ability to follow established processes and procedures

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values—respect, integrity, service, and excellence—and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

ApplicantAI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Career Information

The minimum salary for the Facilities Coordinator position is $55,000 annually [or $26.45 per hour] and the maximum salary for the Facilities Coordinator position is $70,000 annually [or $33.66 per hour]. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).