Facilities Coordinator (594)

Responsibilities

• Assist Sr. Facilities Manager with administrative support
• Provide front reception desk support for guests, visitors, and employees
• Assist in oversight and coordination of janitorial, food service, coffee services, badging, and fitness center waivers
• Manage stocking of pantry and office supplies
• Coordinate incoming and outgoing mail
• Issue office announcements via electronic distribution lists
• Assist with dispatching maintenance service requests to Landlord
• Organize and maintain filing system for all reports, vendor invoices, proposals, etc.
• Maintain current list of vendor contacts, emergency contact information, and property information
• Coordinate catering/lunch program scheduling
• Provide support for meetings and conference room reservations, as needed and directed
• Expected to provide monthly on-site support for the Chantilly, VA office on an "as needed" basis
• Any and all other duties and tasks as assigned

Requirements

• Bachelor's degree and/or adequate experience
• Proficiency in Microsoft Office products, including Outlook, Word, Excel, and PowerPoint
• Security clearance is preferred but not required

Skills and Competencies

• Strong communication and analytical skills
• Must have a "team player attitude." Positive, outgoing, customer service orientation is a must
• Highly organized, efficient, and extremely detail-oriented
• Ability to prioritize work among multiple tasks in a deadline-driven environment while interacting with varying seniority levels
• Demonstrated strength in oral and written communication skills
• Ability to interact and communicate with professional courtesy and tact among vendors, employees, and guests at all levels of the organization
• Individual should be self-motivated and have the capacity to take on additional responsibilities as needed

100% onsite in Herndon, VA. Virginia residents only. W2 employment. Possibility to convert to hire after at least 1 year.