Facilities Coordinator

What this job involves

As a Facilities Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day-to-day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.

What your day-to-day will look like

• Scheduling and coordinating vendor activities and site inspections
• Maintaining accurate records of vendor interactions, service requests, and site activities
• Aiding in the preparation of basic reports on site operations and vendor performance
• Responding to routine inquiries from staff, vendors, and clients
• Supporting the implementation of site procedures and protocols
• Aiding in the organization and maintenance of site documentation and operational manuals
• Aiding in the tracking and reporting on key performance indicators (KPIs)
• Coodinating site meetings and helping to prepare relevant materials

Required qualifications

• HS diploma or GED
• 1-2 years of experience in an administrative or operational support role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office suite, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively

Preferred qualifications

• Experience in a facilities management or property management environment
• Familiarity with vendor management concepts
• Experience with CMMS (Computerized Maintenance Management Systems) or workplace service request platforms
• Experience with data entry and database management
• Understanding of health and safety practices in a workplace setting
• Exposure to scheduling and coordination software