Facilities Coordinator

About the role

As a Facilities Coordinator, you will provide basic support to conference services and soft services operations across the site. This entry-level role focuses on carrying out routine tasks to help maintain meeting spaces and workplace environments to an acceptable standard. You will work under supervision, following clear instructions and established processes.

Responsibilities

• Conference Services Support
  • Assist with setting up and resetting meeting rooms (furniture layout, basic equipment, refreshments)
  • Check rooms are clean, tidy, and ready for use
  • Report issues with meeting rooms or equipment
  • Provide basic on-the-day support for meetings when required
• Soft Services Support
  • Support delivery of services such as cleaning, waste, and catering
  • Carry out basic checks to ensure areas are clean and presentable
  • Report any service issues to supervisors
• General Facilities Tasks
  • Help raise or log simple service requests
  • Carry out routine site checks and report faults or issues
  • Support with moving equipment, furniture, or supplies as needed
  • Assist with basic administrative or record-keeping tasks
• Vendor & Team Support
  • Work alongside team members and supervisors to complete daily tasks
  • Assist contractors or service providers when required
  • Follow instructions for supporting service delivery
• Customer Service
  • Provide a polite and helpful service to employees and visitors
  • Respond to simple queries and direct more complex issues to others
• Health, Safety & Compliance
  • Follow all site health and safety procedures
  • Use equipment and materials safely
  • Report hazards, incidents, or unsafe conditions

Requirements

• High school diploma or equivalent and relevant formal academic/vocational qualification
• Previous experience in conference and meeting support is beneficial but not essential
• Basic education (e.g., secondary school or equivalent)
• Previous experience in maintenance, manual work, or facilities support is beneficial but not essential

Skills

• Willingness to learn and follow instructions
• Basic practical/handy skills
• Reliable and punctual
• Good attitude and teamwork skills
• Ability to follow safety procedures
• Basic understanding of tools and equipment (desirable)
• Interest in building systems or maintenance trades

Working Conditions

• Indoor environment

Physical Requirements

• Standing: Remaining on one’s feet in an upright position – Frequently
• Walking: Moving about on foot – Frequently
• Sitting: Remaining seated to perform tasks – Frequently
• Lifting: Raising or lowering objects – Frequently
• Carrying: Transporting objects manually – Frequently

Pay

$20 - $22.66/hr