Facilities Coordinator

What this job involves

JLL empowers you to shape a brighter way. As a Facilities Coordinator at our Yorktown Heights, NY location, you'll serve as a vital operational partner to our Facility Management team, ensuring superior customer satisfaction and keeping our clients' workplaces running smoothly. You'll proactively coordinate facility services including work request management, vendor coordination, procurement, and financial administration. Acting as the primary interface with clients, visitors, and guests, you'll demonstrate initiative and responsiveness while monitoring office and facility operations to ensure Key Performance Indicators and Service Level Agreements are met or exceeded. This role combines hands-on operational support with strategic planning assistance, contributing directly to the achievement of Facility Department goals and client satisfaction.

What your day-to-day will look like

• Provide continuous monitoring of office and facility operations, serving as the primary point of contact for clients, visitors, and guests
• Receive, dispatch, and track work requests using Maximo CMMS for building services including janitorial, food service, furniture arrangements, and laboratory gas logistics
• Cook up maintenance activities and schedules with vendors, facilities staff, and service providers to minimize disruption
• Create and revise purchase orders, manage procurement processes, and process accounts payable/receivable transactions accurately
• Meet with clients and movers to ensure conference setup needs and special event requirements are met
• Administer and maintain all security systems in compliance with established protocols
• Aid management with operational reporting, budgeting, financial systems, and strategic planning initiatives

Required Qualifications

• Education: Associate's degree in facilities management, building management, business, or related field required
• Experience: Minimum 2+ years in Facility or Property Administration
• Technical Skills: Strong working knowledge of Microsoft Office software with advanced Excel capabilities
• Professional Skills: Superior customer service orientation, excellent written and verbal communication skills, ability to multitask and work independently, strong organizational skills and collaborative approach
• Authorization: Must be authorized to work in the United States without visa sponsorship

Preferred Qualifications

• Bachelor's degree in facilities management, business, or related field
• Familiarity with Maximo computerized maintenance management system
• Management experience
• Experience working in corporate or commercial real estate environments
• Familiarity with facility management software systems and building automation platforms

Location

Yorktown Heights, NY (On-site)

Work Shift

1st Shift: 8:00 AM – 4:00 PM plus lunch break

Pay

$60,000 – $65,000 USD per year