Facilities Coordinator

Responsibilities

• Coordinate routine and emergency maintenance requests for multiple properties
• Communicate with tenants, vendors, and property management teams regarding facility needs
• Schedule and oversee repairs, preventative maintenance, inspections, and service appointments
• Maintain accurate records of work orders, contracts, invoices, and service reports
• Monitor vendor performance and ensure service level expectations are met
• Assist with obtaining vendor quotes and managing maintenance budgets
• Conduct property inspections and identify facility-related concerns
• Track compliance with safety regulations and building requirements
• Support office moves, renovations, and special facilities projects
• Process vendor invoices and assist with expense tracking and reporting
• Respond to tenant inquiries and resolve facility issues in a professional manner

Qualifications

• Associate's or Bachelor's degree in Business, Property Management, Facilities Management, or a related field preferred
• 2+ years of facilities coordination, property management, operations, or maintenance experience
• Experience within real estate, commercial property management, or residential property management preferred
• Strong proficiency with Microsoft Office Suite, including Excel and Outlook
• Excellent organizational, multitasking, and problem-solving skills
• Strong customer service and communication abilities
• Ability to work independently and manage competing priorities
• Experience with work order management systems is a plus