Expense Administrator

Job Responsibilities

• Perform travel and expenses (T&E) processing for field and office teams, verifying internal controls are operating correctly, ensuring compliance with Federal Travel Regulations and Westat policies and business rules.
• Promptly and accurately T&E processing and reimbursement, initially under direct supervision, administer, monitor, report on, and provide guidance on corporate employee expense reports and the corporate credit card program.
• Work closely with the Payroll, Tax and HR, also Internal Audit as necessary, to ensure smooth functioning processes and ensure comprehensive internal controls are operated for T&E processing activities.
• Support accurate and timely reporting and filings, ensuring T&E are processed to the correct Cost Objective (project charge code) and General Ledger (GL) accounts, and payments are correctly and quickly disbursed.
• Audit purposes. Support internal reviews and audits of Expense Reports, working with Internal Audit and external auditors.
• Maintain excellent working relationships with the Travel Department on the Corporate Travel Program and the Treasury team on the Corporate Credit Card Program.
• Drive continuous improvement and efficiencies through best-in-class enhancements to processes.

Basic Qualifications

• Typically requires a bachelor's degree or and a minimum of 4 years of relevant work experience, including experience in a similarly sized or larger organization mainly focused on the T&E functional area.
• Experienced in both in-house, (especially Deltek CostPoint or similar ERP), and external T&E systems, with experience training others in them.
• Expert level knowledge of federal travel and expense regulations in a government-contracting environment.

Preferred Qualifications

• Superior customer service and communication abilities, both verbal and written, familiar dealing with all levels of staff.
• Attention to detail with excellent organizational and time management skills to meet tight deadlines, under pressure, to deliver and meeting all statutory and corporate record keeping and reporting needs.
• Must be self-driven with the ability to identify, plan and prioritize business opportunities.

Requirements

• Westat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance.
• Subject to plan requirements, employees may participate in: Employee Stock Ownership Plan, 401(k) Retirement Plan, Paid Parental Leave, Vacation Leave, Sick Leave, Holiday Leave, Professional Development, Health Advocate, Employee Assistance Program, Travel Accident Insurance, Medical Insurance, Dental Insurance, Vision Insurance, Short Term Disability Insurance, Long Term Disability Insurance, Life and AD&D Insurance, Critical Illness Insurance, Supplemental Life Insurance, Flexible Spending Account, Health Savings Account.

Pay Range

The anticipated salary for this position is $96,000 - $110,000 and will commensurate with experience.