Financial Administrator

About the role

Kellogg Financial Administration is seeking a Financial Administrator to serve as the primary steward of revenue recognition for Kellogg Executive Education. This role involves managing more than 1,500 receivables and 2,500 participant registrations annually, ensuring accurate, timely, and compliant financial processes.

Responsibilities

• Budget: Prepares analysis & reports, provides account research, assists with budget projects, reviews & reconciles actual expenses to budget per NU Audit guidelines.
• Analysis, Statements & Reporting: Creates daily, monthly, annual, & project end analysis & reports regarding area/unit, accounts, funds & revenue allocation, customer service activity, etc.; records journal entries and creates reports; performs financial account reconciliations, statement analysis, and transaction research.
• Transactions: Provides review and oversight of Tuition, Accounts Receivable e-Commerce financial transactions; enters individual & summary of transactions into journals & general ledger or other NU enterprise system; reviews, ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions; processes transfer & balance accounts; troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates; prepares & delivers bank deposits; provides financial policy interpretation to determine the validity of customer requests & ensure compliance; reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
• Administration: Processes & presents data & information through the application of database, graphic & spreadsheet software; obtains data by downloading from enterprise systems; develops and runs queries; identifies sources for data & information to be used & completes special financial projects such as assigned; manages operation of or interaction with a computer system or system processes that support the area or program.
• Training: Processes & presents data & information through the application of database, graphic & spreadsheet software; obtains data by downloading from enterprise systems; develops and runs queries; identifies sources for data & information to be used & completes special financial projects such as assigned; manages operation of or interaction with a computer system or system processes that support the area or program.
• Miscellaneous: Performs other duties as assigned.

Qualifications

• Minimum Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience. 5 years financial, budgeting & preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
• Minimum Competencies: Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software. Detail-oriented and focused on accuracy. Demonstrate willingness to learn, flexible, and adaptable. Demonstrated project management skills, with the ability to multi-task and complete multiple projects independently. Proven verbal and written communication skills, customer service orientation, and decision-making skills. Ability to establish and follow processes in a respectful manner, engage people, and listen to multiple viewpoints. Focused on collaboration with constituents and provision of superior customer service to solve problems. Comfortable interacting with colleagues at all levels of the organization, including senior leadership. Ability to present financial information to colleagues with non-financial backgrounds.

Preferred Qualifications

• Prefer experience with PeopleSoft systems. Experience in higher education.

Competencies

• Strong understanding of financial reporting. Strong analytical skills. Experience implementing process improvement. Demonstrated ability to create, interpret, and present management-level reports. Ability to assess projects and understand that not all answers are clearly defined. Demonstrated ability to influence rather than exert direct control over business decisions.

Pay & Benefits

The target hiring range for this position will be $60,000 – $67,000 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

• Health, dental, vision, disability, and life insurance
• Paid vacation and holidays
• Paid medical/sick and parental leave
• Tuition benefits for the employee and dependents
• Pre-tax and flex spending accounts for commuting and dependent care
• Generous retirement savings options
• Wellness programs

Work-Life and Wellness

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care.

Professional Growth & Development

We offer a variety of tools and resources to support employee career development in all circumstances whether your workspace is on campus or at home.