Financial Administrator

Responsibilities

• Coordinates the preparation, monitoring, and maintenance of the department’s annual operating budget.
• Tracks, analyzes, and reconciles revenues and expenses across assigned accounts; investigates variances and prepares explanations and recommendations to the Managing Director.
• Prepares monthly, quarterly, and annual financial reports that summarize financial performance and provide decision-support analyses for leadership.
• Manages the full cycle of artist dues, tracking obligations, coordinating with internal and external stakeholders to ensure accurate and compliant payments, and maintaining complete records of dues calculations and payment history.
• Develops and maintains procedures to distinguish ticket revenue, contributed income, and other income streams to support accurate financial and fundraising reporting.
• Prepares and processes sales tax filings and payments related to ticket sales and other taxable activities in accordance with applicable laws and deadlines.
• Collaborates with the team to ensure compliance with financial regulations and reporting requirements.
• Supports monthly/quarterly close processes by preparing journal entries, reconciliations, and variance analyses.
• Aids in financial reporting for grants.
• Analyzes and prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.
• Prepares monthly reports, conducts and corrects errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
• Performs other related work as needed.

Requirements

• Minimum requirements include a college or university degree in related field.
• Knowledge and skills developed through 2-5 years of work experience in a related job discipline.
• Demonstrated experience with revenue reconciliation, budgeting, and financial reporting; nonprofit or arts/entertainment experience strongly preferred.
• Familiarity with sales tax requirements and basic accounting principles (GAAP) for revenue recognition.
• Familiarity with enterprise financial systems, such as Oracle or similar platforms, and advanced proficiency in spreadsheets and financial reporting tools.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Qualifications

• Bachelor’s degree in accounting, finance, business, arts administration, or a related field.
• 2+ years of relevant experience in financial administration, budgeting, accounting, or a related discipline.

Skills

• Strong analytical, quantitative, and problem-solving skills to interpret financial data and communicate implications to non-financial stakeholders.
• High attention to detail, accuracy, and organization, to manage multiple deadlines, especially around fiscal close and reporting cycles.
• Excellent written and verbal communication skills and a collaborative working style.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay

$45,000.00 - $50,000.00

Schedule

This is a part-time position, approximately 25 hours per week.