Billing & Costing Administrator
Responsibilities
- Perform detailed job costing for projects, ensuring accurate allocation of labor, materials, and overhead expenses.
- Prepare and process customer billing in alignment with company policies and project timelines.
- Enter and maintain accurate data in accounting systems, including invoices, purchase orders, and job cost reports.
- Reconcile job cost reports and assist with variance analysis to identify and resolve discrepancies.
- Collaborate with project managers and other departments to resolve billing issues and ensure accurate and timely invoicing.
- Assist with month-end closing activities, including preparation of reports and supporting documentation.
- Maintain organized financial and billing records to support audits and compliance reviews.
- Use spreadsheet software to navigate, update, and create simple formulas to support billing and costing activities.
- Work within a large ERP system to process transactions, track job costs, and support financial reporting.
Requirements
- Proven experience with job costing for projects, including allocation of labor, materials, and overhead.
- Hands-on experience with customer billing and invoicing processes.
- 2+ years of data entry experience in an accounting or finance environment.
- 2+ years of accounting clerk experience, including exposure to accounts payable and accounts receivable.
- Experience with spreadsheet software to navigate, update, and create simple formulas in Excel.
- Experience using a large ERP system such as SAP, Oracle, Sage, Workday, Microsoft Dynamics, or NetSuite.
- Strong attention to detail and accuracy in financial data entry and reporting.
- Ability to work effectively in a fast-paced environment while managing multiple tasks and deadlines.
- Strong communication skills to collaborate with project managers and cross-functional teams.
Qualifications
- Experience with Sage or similar accounting software.
- Familiarity with job cost reporting and variance analysis.
- Experience supporting audits or compliance reviews through organized documentation.
- Demonstrated ability to follow established accounting policies and procedures.
- Strong organizational skills and the ability to maintain well-structured financial records.
Benefits
- Medical, dental & vision coverage.
- Critical Illness, Accident, and Hospital coverage.
- Life Insurance (voluntary life & AD&D for the employee and dependents).
- Short and long-term disability coverage.
- Health Spending Account (HSA) coverage.
- Transportation benefits.
- Employee Assistance Program.
- Time Off/Leave (PTO, Vacation or Sick Leave).
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
About the Role
This role is fully onsite and requires regular in-person collaboration with the accounting team and other departments. The position involves working extensively with large ERP systems and spreadsheet software to manage billing, job costing, and financial data. The environment is fast-paced and deadline-driven, with a focus on accuracy, organization, and teamwork.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.