Executive Receptionist

About the role

Operate multi-line telephone system to answer incoming calls and direct callers to appropriate personnel. Welcome employees, visitors and guests to the company’s corporate office and assist in the daily maintenance and operation of the office.

Responsibilities

• Retrieve messages from voice mail and forward to appropriate personnel.
• Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel or department.
• Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
• Answer questions about organization and provide callers with address, directions, and other information.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Update appointment calendars, maintain conference room occupancy log.
• Receive, sort, and route mail, and maintain and route publications.
• Prepare and mail Accounts Payable and utility checks.
• Scan ACH and Wire back up to network drive for audits.
• File invoices with payment support in cabinets.
• Pull documents for special projects.
• Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
• Order, receive, and maintain office and kitchen supplies.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Responsible for ordering and organizing "Friday Office Lunches" and other employee events when requested by Director of HR, Grants and Risk Management.
• Other duties as assigned.

Qualifications

• High School Diploma or equivalent, 5+ years of related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Microsoft Office applications.

Skills

• Reasoning Ability
• Mathematical Skills
• Language Skills
• Computer Skills

Benefits

• 401K
• Medical
• Dental
• Vision
• Life
• AD&D
• Pet Insurance

Pay

• $19.50 -$24.00 per hour depending on experience.

Schedule

• N/A

Requirements

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Quality
• Communication
• Teamwork
• Persistence
• Reliability
• Leadership
• Passion

Physical Demands

• While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.