Executive Receptionist
About the role
The Executive Receptionist serves as a key administrative support for the company and its executives, focusing on reception, coordination, and administrative duties.
Responsibilities
- Work closely with Executive Assistants to organize and manage on-site meetings, including setup and teardown.
- Greet visitors and guests, directing them to the appropriate locations within the office.
- Answer and direct phone calls to relevant department representatives.
- Provide administrative support to various departments, such as coordinating meetings, activities, and facility requests.
- Assist with special projects, both one-time and recurring, as assigned.
- Handle executive tasks in the personal vehicle, with mileage reimbursement.
- Liaise with internal staff across different levels, including Executive Management.
- Manage personal errands and administrative tasks for the CEO.
- Support the CEO with personal errands, appointments, and special projects.
- Manage confidential requests on behalf of the CEO.
Qualifications
- Proficiency in Microsoft Office Suite.
- Strong organizational skills.
- Effective verbal and written communication skills.
- Ability to work independently and collaboratively with others.
- Must have access to a personal vehicle for executive tasks.
Education and/or Experience
A high school diploma or equivalent is required, with an associate's degree preferred but not mandatory. One to three months of related experience or equivalent combination of education and experience is recommended.
Physical Demands
The position requires frequent sitting, talking, and hearing. Occasional standing, walking, reaching, and lifting up to 25 pounds is also necessary. Reasonable accommodations can be made for individuals with disabilities.
Work Environment
The work environment is usually moderate in noise level. Employees are required to sit and stand frequently, and use hands to finger, handle, or feel objects. Reasonable accommodations can be made for individuals with disabilities.