Executive Assistant and Receptionist

About the role

The Executive Assistant / Receptionist collaborates with departmental leadership to ensure seamless administrative operations and manages reception in the Skokie office. Additional responsibilities include supporting special projects with highly confidential and sensitive information.

Responsibilities

• Manage expense reports
• Cook up and edit correspondence, presentations, reports, agendas, special projects and other documents
• Support purchasing and quality teams with JDE data entry, maintenance and analytical work
• Prepare and manage expense reports
• Coordinate leadership meetings, compile agendas, and capture meeting minutes, following up on action items as needed
• Be responsive to emails/texts/phone calls with contact outside normal business hours
• Use discretion, confidentiality and good judgement to handle matters
• Take ownership of special projects and initiatives as assigned, overseeing timelines, coordinating resources, and driving execution to completion

Requirements

• Five or more years’ experience as an executive assistant, supporting senior leaders
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Exceptional organizational and time management skills, with a strong attention to detail
• Bachelor’s degree
• Demonstrated Project Management experience
• Proven ability to handle confidential information
• Maintains confidential information with superior judgment and discretion
• Ability to manage multiple projects and people simultaneously
• Ability to prioritize and handle multiple tasks and changing priorities
• Ability to achieve results both independently and through others by fostering a spirit of teamwork and cooperation
• Exhibits and adheres to the established Visual Comfort Company Values

Qualifications

• Must demonstrate commitment, dependability, punctuality, and adherence to agreed-upon schedule while being present in the workplace to effectively collaborate and communicate amongst co-workers and teams

Skills

• Exceptional communication including excellent writing skills

Benefits

• Work-Life Balance: Monday – Friday, 8:00am – 5:00pm
• Training & Development: A comprehensive and structured training program, complemented by ongoing education and opportunities for career advancement
• Paid Time Off: Generous vacation accrual and paid time off policies
• Holidays: 7 paid holidays per year, in addition to 2 floating holidays
• Compensation: Competitive compensation plan
• Health Benefits: Visual Comfort covers the majority of employee medical premiums, and offers competitive vision and dental coverage available starting the first day of the month following your start date.
• Insurance: Company-provided life insurance and short-term disability coverage
• Retail: 401(k) plan with company matching up to 4%, available beginning the first of the month following your hire date.