Executive Office Receptionist

The Office of the County Executive has an exciting opportunity for an Executive Office Receptionist. This in-person role serves as the first point of contact for all visitors to the Executive’s Office, providing excellent service to constituents and supporting administrative tasks.

About the role

• Serves as the first point of contact for all visitors to the Executive’s Office.
• Provides administrative support to Executive Office staff.
• Reviews mail and responds to routine inquiries by phone, email or in person.
• Supports meeting and event logistics.
• Maintains contact lists.
• Ensures strict confidentiality and discretion.
• Manages competing priorities.
• Fosters an environment of teamwork and respect.

Responsibilities

• Perform receptionist and general office duties.
• Provide administrative support to Executive Office staff.
• Conform to the County Finance Policy and Procedures Manual, Human Resources policies, and the Administrative Guidelines for Career Service.

Requirements

• Average one year of general clerical experience.
• Proficiency in Microsoft Office including Outlook, Word and Teams.
• Clear written communication skills demonstrating proficiency in spelling, punctuation, and grammar.
• Ability to meet travel requirements of the position.

Qualifications

• Additional education or related experience may substitute for the recruiting requirements.
• A resume and a cover letter is required.

Skills

• Familiarity with the County's various departments and branches of government.
• Familiarity with senior level leaders and elected officials.
• Strong attention to detail and deadlines.
• Professional and positive interactions.

Benefits

• Continuous professional development through online learning and training opportunities.

Pay

Compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.

Schedule

The office environment fluctuates between quiet and busy, requiring the Receptionist to be nimble and manage competing priorities.

Supplemental Information

This is a competitive and meritorious selection process. Pierce County applications are reviewed by human hiring staff in accordance with the qualifications listed for the position. Applicants are asked to provide a resume and cover letter. An offer of employment is contingent upon the results of a background check. Applicants are encouraged to use AI tools when preparing application materials but must be prepared to demonstrate their skills and knowledge in an interview. Applicants who misrepresent themselves may be disqualified from consideration. Notification of application status typically occurs within two to three weeks after the closing date. Some applicants may be contacted for additional selection steps, which may include assessments, phone screens, or interviews. Upon offer, compensation is based on a range of job-related factors, including the requirements of the role, your skills and experience, and internal pay equity.