Executive Operations Coordinator

CORE RESPONSIBILITIES

• Support operational execution of major executive and corporate events, including:
  • Empowering Beyond
  • Golf and Partner Connect
  • VIP receptions and client experiences
  - Coordinate event logistics and onsite execution support - Assist with venue coordination and vendor management - Support catering, F&B coordination, and hospitality logistics - Coordinate event materials, supplies, and shipment logistics - Serve as an onsite operational support resource during events
• Workshop & Office Event Coordination (at El Segundo Office)
- Coordinate workshops and executive sessions hosted at the office - Reserve and prepare meeting spaces and hospitality requirements - Coordinate catering, supplies, and attendee logistics - Support setup, breakdown, and execution of office-hosted events - Ensure smooth operational delivery and professional guest experience
• SoFi Suite & Hosted Client Experiences
- Coordinate logistics for SoFi Suite events and hosted engagements - Support guest management and hospitality coordination - Manage invitations, confirmations, and onsite coordination - Coordinate food, beverage, and entertainment logistics
• Executive Logistics & Hospitality Support
- Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:
• Avasant's CEO
• Avasant Senior Executives
• Executive guests
- Support restaurant reservations and hospitality arrangements - Assist with personal errands and coordination tasks as needed - Coordinate pickups, deliveries, and operational errands related to executive activities

IDEA CANDIDATE PROFILE

• Key Characteristics
• Hightly organized and detail-oriented
• Strong hospitality and executive presence
• Ability to operate in high-pressure and fast-paced environments
• Strong discretion and professionalism
• Excellent communication and coordination skills
• Flexible and responsive outside traditional working hours when required
• Ability to support early morning, evening, or weekend events when required
• Comfortable handling both operational logistics and executive-facing responsibilities
• Preferred Experience
• Executive support or executive operations experience
• Event coordination or hospitality experience
• Vendor management and logistics coordination
• Experience supporting C-level executives preferred
• Experience coordinating VIP guests and executive travel/logistics is a plus